Administrative Assistant

Shah Safari, Inc. - Seattle, WA

Full-time

Shah Safari, Inc. is seeking a multi-task talented Administrative Assistant to support our CEO and President.

Duties and Responsibilities include, but are not limited to the following:

-Manage CEO and President’s business and personal Microsoft Outlook calendars

-Schedule personal & business appointments for both executives – internal/external appointments and phone conferences (different time zones). Making sure executives are on time and prepared in advanced with the ability to handle last minute changes and high pressure situations.

-Arrange travel plans; domestic/international, hotel and logistics for business/personal. As well as booking travel for clients, Sr. management and guests. Familiar with passport/visa renewals is a plus.

-Composing and preparing email correspondence on behalf of executives; prioritize and communicate with executives.

-Expense reports and special assignments/projects.

-Gatekeeper; first point of contact with the highest standard of confidentiality. Serve as liaison for both executives.

-Coordinate personal & company events.

-sort and distribute all incoming and outgoing mail/packages.

-Run business and personal errands for executives.

Qualifications:

Bachelor’s Degree

- Proficient with Microsoft Office applications.

-At least 3 years of relevant experience working in related support role.

- Ability to handle confidential and sensitive information.

- Excellent verbal and written communication skills with the ability to complete complex tasks and projects quickly with little to no guidance.

- Hard working, diligent, and readily willing to take on new tasks.

- Ability to multi-task and coordinate several efforts simultaneously.

- Very detail oriented and proactive nature.

- Manage complex calendar and scheduling requirements.

-Ability to work independently on specialize projects

-Extremely efficient with strong organization skills

-Valid Driver’s License

-CPR/First Aide Certification

Resumes without salary requirements will not be considered.

Job Type: Full-time

Salary: $17.00 to $18.00 /hour

Experience:

  • administrative: 1 year (Required)

Education:

  • Associate (Required)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Financial Duties:

  • Expense reports

Team Environment:

  • Working alone

Schedule:

  • Monday to Friday
  • No weekends