Full Job Description
If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website (http://hrdc.bamboohr.com/jobs/). If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.
Human Resource Development Council is an Equal Opportunity Employer. We consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.
Job Opening Date: May 5, 2020
Job Closing Date: May 25, 2020
Anticipated Start: July 1, 2020
Job Status: This is a full time position (40 hours per week).
Wage: $45,000-$55,000 salary, depending on experience
General Summary of Purpose of this Position:
This position works with the Director, Site Managers and Specialized Coordinators to lead the direction of the Education, Disabilities, and Social Emotional focus areas for HRDC Early Childhood Education program. Oversees all aspects of staff development. Work with the Social Emotional System Providers to implement and track mental health needs. Leads and directs Special Education efforts, including oversight of coordinators, referral process and implementation of Individualized Education Plans in classrooms. Provides training for education staff. Works with Coordinators to ensure seamless transition into Head Start and Kindergarten. Acquires non-Federal share donations. Submits statistical and summary reports. Maintains records of correspondence. Assists in scheduling staff and class days. Serves as a resource person to staff, parents, public schools, and community agencies.Leads Site Supervisors in designated classrooms. Assists with hiring and orientation of new education staff. Oversees the screening clinic and developmental screening of all children. Makes sure that all State Licensing Requirements and Performance Standards are met.
Specific Duties and Responsibilities:
Duty Statements. This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties, which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).
Primary Job Duties and Responsibilities
Enhance Program Quality:
Ensure that Head Start Program Operations 1302 Subpart C are being implemented to fidelity.
Implement to fidelity 1302 Subpart D 1302.45
Acquire and supervise acquisition of Education and Social Emotional Focus Area non-Federal share (in-kind) donations
Plan and implement pre-service and in-service training and orientation for staff as related to the Education and the Mental Health focus area.
Plan and conduct weekly education staff meetings and training
Aggregate and study weekly and monthly child and teacher data to support individual child and teacher needs.
Work with support and contract staff to create and implement individual full developmental action plans.
Aggregate program data to share with School Readiness and Community.
Use program data to provide professional development and training to meet yearly child outcomes.
Create training in all developmental areas.
Find qualified trainers to meet training needs.
Connect with community resources to provide Tier 3 level support for children.
Research best practice in the Early Childhood field.
Implement best practice in the classrooms.
Ensure environments are supporting children as the third teacher and meeting ELOF principles of practice.
Conduct weekly walkthroughs and coach individual staff using data talking points.
Set education goals with the teaching staff.
Collect program CLASS data three times a year and use the data for program improvement.
Align program CLASS goals with ELOF training.
Meet weekly with Site Supervisors and Education team
Through PLC and walkthrough data oversee the current curriculum implementation to assure it’s application to fidelity.
Use the curriculum’s foundation resource and the ELOF to make changes to the curriculum implementation.
Work closely with Site Supervisors to enforce schedule, environment, and curriculum changes.
Attend all staff meetings
Provide education for parents
Maintain an educational library and professional materials
Attend training locally and regionally as applicable
Maintain communication and link with early childhood professionals in other Head Start programs, public schools and community organizations
Interact and communicate with parents, staff and other professionals both personally and impersonally through oral or written directives with all involved parties
Maintain training records in the Early Childhood Project Training Approval System
Track professional Development on the Early Childhood Project Practitioner Registry
Support the implementation of new program initiatives as outlined in the agency Strategic Plan or as directed by Director or CEO/President
Other duties to support the program or agency as assigned by the Director
In accordance with HRDC Personnel Policies and Procedures, assist in selection of applicable ECE Education Staff; train, develop and supervise staff. Oversee volunteer coordination, recruitment and supervision of volunteers supporting educational functions.
Work with staff through one on one supervision to support prioritization of day to day activities, identify and recognize strengthens, and identify and support challenges and professional growth opportunities
Implement Head Start performance standards, policies, action plans, and School Readiness Plans
Develop a culture of mentoring, coaching and training of staff. Provide staff with training opportunities that enhance their professional abilities
Conduct on-site performance observations to identify strengths and weaknesses of coordinating and teaching staff
Confer with staff to develop joint training plans for professional development designed to enhance strengths and skills, strengthen areas of identified weakness and meet requirements for teaching credentials
Monitor home visits, field trips, and conferences conducted by classroom educators
Monitor student attendance and work with families, teachers, and Family Support staff to improve attendance
Oversee weekly CLASS, Walkthrough observations in all center
Attend IEP, Action Plan, and transition meetings for children as needed
Oversee the planning and implementation of PLC and TLC meetings
Social Emotional - Special Education Disabilities Program Management
Develop, update, implement, and monitor the annual social emotional elements of Early Childhood Education programs with input from families, staff, policy council, Community Partners and other professionals, and the Mental Health Team
Track and monitor all program Social Emotional services including referral and follow-ups
Provide pertinent social emotional information for program and agency grants, community assessments, staff, and parents
Implement, administer 2 times per year, and track the Devereux Early Childhood Assessment for Social Emotional growth and development including having a comprehensive knowledge of DECA, training new staff, and tracking all assessments and follow-up
Oversee program developmental screening.
In collaboration with parents and Disability staff if warranted through a screening refer a child to a local agency responsible for implementing IDEA.
Ensure appropriate individualized services are supported in the classroom.
Partner with parents, mental health, child development, community professionals to help address a child’s developmental needs.
Education Program Management
Work with ECE Director to implement Educational elements of ECE programs in compliance with Head Start Performance Standards and Child Care Licensing Requirements
Select an implement appropriate curriculums for the program, make adaptations as appropriate for program
Monitors national research and best practices in Early Childhood Education and implements these practices in HRDC ECE programming
Develop and update an annual action plan with involvement and input from staff, parents, Policy Council, Community Partners and other professionals.
Monitor and assure implementation of Education Action Plan in classrooms and Child Care Partners
Coordinate, approve requests and purchase supplies and materials
Alongside Director and Education Team, lead the adaptation and streamlining of the assessment process to ensure both the fidelity of student assessment, ongoing curriculum implementation, and coaching practices are in place.
Interact and communicate with parents, children, staff and other professionals
Lead the School Readiness Committee
Attend and provide leadership for classroom Action Plan meetings
Assist with planning and conducting screenings, family and parent education including literacy events
Assist in identifying children in need of further assessment
Attend staff meetings
Manage transition of children and families into Head Start and from Head Start into public school systems and serves as transition coordinator for regular education children.
Conduct training opportunities for teachers
Providing examples of positive communication, professionalism, engagement and maintaining reasonable personal and professional boundaries and engaging in self-care activities to support the development of a work culture based in staff wellness.
Reporting and Record Keeping
Prepare and present reports, and maintain records
Submit monthly monitoring report/dashboard to Associate Director summarizing activities and classroom monitoring in the Education Focus Area.
Work with the Program Manager and education team to maintain Education Focus Area records including lesson plans, field trips, developmental screening, child assessment, individual child plans and child outcomes, grant narratives, annual self assessment.
Maintain file of all Education Focus Area correspondence with parents, staff and others as appropriate to assigned locations
Maintain records of supplies, materials, and equipment ordered and on hand
Prepare, submit and analyze Child Outcome reports. Aggregate data for PIR report.
Report child outcome data twice yearly to Policy Council, HRDC Board of Directors, Curriculum Committee, Teaching Staff, and Management Staff
Maintain yearly Training and Professional Development Plan
Knowledge Skills and Abilities
Ability to analyze and interpret complex and sensitive information.
Ability to interpret and write general business documents or technical procedures.
Ability to interpret financial reports, legal documents including custody arrangements and restraining orders, or medical documents and present findings in public setting.
Ability to read and interpret documents such as governmental regulations, rules, and procedure manuals.
Persuasive public speaking abilities, including the ability to give presentations to individuals and groups
Mathematical/ Money Handling Skills:
Basic counting skills
Add, subtract, multiply and divide simple numbers
Handle small amounts of cash
Demonstrate ability to calculate percentages and analyze statistics.
Ability to interpret and apply a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to define and solve practical problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with a variety of abstract and concrete variables.
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
Words per minute computer keyboard required: Demonstrate competency
Calculator strokes per minute data entry required: Demonstrate competency
Specialized Office Equipment:
Operate fax machine to send or receive documents
Operate scanner to capture text or graphics and save or import them in application program for further use
Operate 10-key adding machine to add, subtract, divide, or multiply numbers
Operate multi-line telephone to place, receive, or transfer calls or to retrieve voicemail messages
Other: Postage machine, copy machine, scanner, laminator and other office equipment
Computer Software and Operating Systems:
Utilize computer Spreadsheet (Excel) to input, format, and edit data and save, print, or transmit data
Utilize computer word processing (Word) to input, format, and edit documents and save, print, or transmit documents
Utilize computer Data Bases to create data files, input, format, and edit data and save, print, or transmit data
Utilize internet/ e-mail to access, compose, send, retrieve, save, print, or transmit documents, or data files or electronic communication
Utilize computer Desktop Publishing to create, format and save, print, or transmit graphics, documents, brochures, or related documents
Utilize computer Presentation Software to create, format, and edit electronic presentations
Utilize computer Graphics to input, modify, and edit computer photos and graphic files
Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
Utilize proprietary, custom or online programs or data bases to input, format, and edit data and save, print, or transmit data. Specify Software: ChildPlus, eDeca, Teaching Strategies
Specialized Tools (Non-Computer):
HRDC, Professional or Governmental Policies and Regulations:
State or Federal Regulations or Laws (List by name): Head Start Program Performance Standards; Montana Child Care Licensing Regulations and Requirements, Montana Child & Adult Care Food Program Requirements, State of Montana Child Abuse/Neglect Mandatory Reporting Requirements, and State Child Safety Restraint System Requirements
All HRDC policies and procedures (List by name) HRDC Policies and Procedures Manual, Head Start Policies and Procedures
Drivers Licenses Required for Performing this Position:
Valid Montana Class D Driver License and applicable insurance
Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:
State of Montana approved Adult, Child & Infant CPR/First Aid Certification
Licenses or Certifications That Would Be Useful but Are Not Required:
Rater Reliability (TS Gold)
PDS I II III state certified trainer Practitioner Registry
Level 8 and above Practitioner Registry
Other Required Knowledge, Skills or Abilities:
Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups
Ability work with minimal supervision and effectively manage workflow
Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants
Ability to present self and organization in a positive professional manner
Demonstrated ability to communicate and function with other professionals, community groups, staff, parents and children
Strong organizational skills and ability to prioritize tasks
Ability to re-prioritize on a moment’s notice and to handle crisis situations
Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals
Demonstrated knowledge of applicable confidentiality guidelines and regulations
Ability to maintain privileged information in absolute confidence
Ability to effectively establish and maintain positive working relationships with other social service providers, organizations, program participants, and staff
Ability to present a professional appearance, positive attitude, and an ability to relate in a positive manner to clients, children, co-workers, other professionals and the public at large
Ability to travel throughout service area and attend training both locally and regionally
Essential Physical, Mental and Emotional Requirements of this Position:
The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear.
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.
Incumbent must pass a physical exam which results in signed documentation from a health care provider, stating the person is free of communicable diseases by employment date.
TB Risk Assessment with follow up examination if positive risk factors are presented
Current Tdap and proof of MMR vaccination
Satisfactory results from FBI criminal background check, Child Abuse/Neglect & Sex Offenders Registry check, Motor Vehicle Driving Record check, as required by Head Start Program Performance Standards and State of Montana Child Care Licensing regulations
Exhibit the stamina to perform duties including ability to stoop, squat, bend and work with pre-school children
Exhibit the stamina to perform duties including the ability to lift, carry and work with supplies, screening supplies, office files, etc.
Education and Experience:
Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:
A Bachelor’s degree or higher with an emphasis in Child Development, Early Childhood Education, or a related field which includes the 24 credit core in Early Childhood Education
Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:
Two years supervisory experience preferred.
Five years teaching experience in early childhood education.
Experience within a Head Start Program preferred.
Experience with the Pyramid model of Social Emotional Support
Demonstrated experience in working with children and adults from diverse socioeconomic (especially low-income), educational, and ethnic backgrounds.
IDEA and Children with Disabilities
Creating structured curriculum
Data collection and analysis
Experience with Head Start and State Standards
This position operates under direct supervision of the program Director. The incumbent follows specific guidelines set by HRDC, the Office of Head Start, and State of Montana Child Care Licensing policies, procedures and regulations.
Work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.
This position supervises the following position(s):
Directly supervises Assistant Education Manager, Teachers and Disability Coordinator
Oversees supervision of Assistant Teachers and Nutrition/Classroom Aides, substitutes, and volunteers in assigned classrooms
This position has the following supervisory responsibilities:
This position has responsibility for assigning and checking work and approves hiring, disciplining, pay adjustments or status changes recommended by subordinate supervisors.
Mediates when issues arise between classroom team members.
Provides technical assistance and necessary resources to classroom staff
Impact of Decisions and Errors Made by Position:
Decisions, final recommendations and/or errors primarily affect a single program
Decisions, final recommendations and/or errors affect continuation of existing program with respect to licensing and compliance.
Judgment Required to Make Decisions:
Requires extensive resourcefulness and creativity. Typically entails judgment in the development of solutions to major problems or opportunities where few precedents/principles exist.
Job duties typically involve frequently changing conditions and problems. Requires considerable judgment in applying factual background and fundamental principles to the development of approaches and techniques for the solution of problems.
Requires judgment from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents.
This position is not authorized to make exceptions to Head Start Program Policy or Procedure.
This position is accountable for the following company money, funds, and budgets:
Generates program revenue to raise money for the Family Emergency Fund and program activities
Solicits grants/gifts/donations for In-Kind donations for families and as a program requirement
Handles cash and checks throughout the year during fund-raising activities in varying amounts
This position is authorized to sign the following documents and forms:
May prepare purchase orders for review and approval by supervisor, ensuring proper coding of payment requests according to current funding available and associated contract eligibility requirements.
The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and responsibilities of the position:
Daily contact and interaction with co-workers, persons supervised, children and families
Frequent interaction with the public or consumers
Interacts with Program Manager & Director, Executives, HRDC Board and Head Start Policy Council, and/or other committees several times a year
Interacts with representatives of other service providers several times a year
Interacts with funding agencies to provide information or exchange facts
Interacts with governmental compliance or auditors to provide information or exchange facts
The incumbent has full and complete access to Head Start Program reports, records, and client files where utmost judgment is required.
The incumbent is exposed to the following unusual, potentially hazardous, or unpleasant working conditions:
Works in temperature controlled office environment
Weekly or more frequent operation of a motor vehicle under all weather conditions
Must be able to travel out of town to a variety of work sites as needed
Must be able to work evenings and weekends as needed
Weekly or less frequent exposure to occupational illness or diseases
Weekly or less frequent exposure to unpleasant substances, odors or noises
Travel throughout service area and attend training both locally and regionally
Monthly or less frequent exposure to angry or violent clients or volunteers
Monthly or less frequent exposure to risk of cuts, burns, shock or other minor injuries (not requiring hospitalization)