INTAKE SPECIALIST

Birch Family Services - Riverdale, NY (30+ days ago)3.2


Responsible for: engaging with and supporting families upon referral to school; enrolling students in program at multiple sites; guiding families through the enrollment process from initial review until the child begins program; coordinating timely submission of annual and quarterly IEP reports to appropriate district administrators; providing information to families regarding services available; communicating with evaluation coordinators; and attending various meetings.

Parent and Family Engagement

Developing relationships with parents and family members
Providing information to families regarding services for their children and themselves
Guiding families through the school intake process;
Supporting families during their child’s enrollment and after
Enrollment

Maintain full program enrollment at all times, throughout the 12 month school year.
Work diligently to implement policies and procedures that support full student enrollment at all Birch Family Services schools.
Correspondence & Ongoing Monitoring

Correspond with district administrators
Correspond with parents and families
Correspond with Evaluation Coordinators
Correspond with bussing coordinator, principal, educational supervisor, related service supervisors
Correspond with supervisor, Agency Evaluation and Intake Coordinator
Monitor the first attend dates of newly enrolled students
Monitor the bussing of newly enrolled students
Monitor the distribution and review of IEPs by all relevant staff members
Coordination of Annual Reviews & Quarterly Reports

Track and ensure completion of annual and quarterly progress reports for all students
Ensure that reports are sent in a timely manner to district administrators and parents
Outreach and marketing

Coordinate site based outreach projects
Establish relationships with district administrators
Establish relationships with community personnel to maintain student referrals
Represent BFS at local community meetings
Qualifications
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Education

BA preferred; will accept High School diploma with experience in educational setting.

Experience

Two to four years related experience, Microsoft Office, Excel, Word and Outlook.