The Assistant Director of Club Sports and Business Administration will be directly responsible for the administration, supervision, and development of a comprehensive and thriving Club Sports program as well as oversee all business related activities for the Department of Campus Recreation.
Coordinate the day to day activities of 30+ Clubs and Organizations with 700+ student participants
Train all Club Sport executive board members on departmental, university, state, and federal policies, procedures, laws, and regulations. Including: Member eligibility/Registration; Finances; Budget administration; Code of Conduct; Travel; Risk management – Health/Safety; Apparel and Uniforms; Practices and Competitions; Creating an inclusive culture
Manage all aspects of the Club Sport webpages
Coordinate the purchasing of all Club Sport equipment and apparel
Oversee more than $200,000+ of annual budget expenditures of Club Sport Teams
Utilize program and departmental software to include EZFacility, Subitup, HRDirect, Summit, and IMLeagues
Identify short and long term goals for use in area assessment for club sports program
Maintain current statistics and records to be used in semester and annual reports as well as alumni relations
Train, schedule, supervise, and evaluate the following club sport support staff; Athletic Trainers, Student Sport Club Supervisors, Club Sport Lifeguards, Club Sport Coaches, Club Sports Intern
Coordinate all aspects of payroll for supervised employees
Coordinate all Sport Club Fundraising
Event Management & Travel - Manage all aspects of 100+ home sport club competitions
Process invoices for clubs and department through Buyways
Process payment vouchers, reimbursements and refunds for department and clubs
Manage travel pre-authorization for department staff
Conduct monthly reconciliation for department
Reallocate department credit card purchases to proper accounts
Input e-paf contracts for clubs and rec center student staff
Monitor/Manage 30 Departmental and 72 Club Accounts
Manage departmental budget and journal entry transfers
Creation and management of budgeting shadow system
Set-up new department ID’s for new areas
Set-up new vendors through A/P
Supervise P/T Business Coordinator
Participation on various university and division committees and teams
Organization of community service for sport clubs with the following organizations: Greater Lowell Boys and Girls Club, Girls Inc., Lowell Humane Society, Lowell Toys for Tots, Cleaning up of Lowell Streets, Caite’s Closet, teams offering sports clinics for local youth (Dance, WLax, MBB, MVB, UCC), Teams assisting as coaches with local youth programs (MIH, MLAX), Safe Trick or Treat, Res Life Thanksgiving Food Drive, Club Sports Food Drive Competition
Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed
Ensuring optimum service to all internal and external partners in response to all requests for service and information
Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles
Minimum Qualifications (Required):
Master’s Degree Required. Preferred in Recreation, Sports Administration / Management, Business, Finance, Education or a closely related field.
**Appropriate experience and certifications can also substitute for preferred degree concentrations listed above.
3-5 Years previous experience in Club Sport/Recreation and risk management protocols
3-5 years previous experience working with college aged students
Current national certification in CPR/AED and First Aid Training
Excellent communication and interpersonal skills, and the ability to relate effectively with college students, university community, children, and parents
Special Instructions to Applicants:
Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.
Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.