We are seeking an exceptional, self-motivated, and project-focused individual to support the executives in Egencia, business travel by Expedia Group
You will bring great organizational skills with strong attention to detail and the ability to meet tight deadlines and proactively jump in to tackle tasks. You demonstrate a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior level executives both inside and outside the company. You possess the ability to complete critical tasks and projects quickly, react with appropriate urgency, take effective action with requiring specific direction, and have a good sense of humor to keep it all in perspective. Experience in working with distributed teams, international time zones, and varying cultures is a significant plus.
Responsibilities for this position include the ability to partner with the executive team and other Executive Assistants to create a seamless support environment. This role requires someone who can think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively.
Other key responsibilities:
Working with business leaders and assistants throughout the company
Management of complex calendar and scheduling requirements
Track and help drive completion of key deliverables
Plan international travel and reconcile expenses
Plan and coordinate monthly team meetings and conferences and take and distribute staff meeting minutes and follow up on action items
Prepare documents, reports, and other materials for staff and business meetings
Maintain files and records which often contain confidential information
Assist with ordering office supplies and catering as needed
Fill in for other executive assistants when coverage is needed
Minimum of 2 years experience as an Administrative Assistant
Proficiency with Microsoft Office: Outlook, Excel, Word, Powerpoint, and Sharepoint
Detailed planning, time management, and organizational skills
Exceptional written, verbal, and interpersonal communication skills
Team and customer service orientation
Positive, proactive, and able to have fun at work
Associate or Bachelor's degree preferred
Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.