Event Planner and Coordinator

ASSET STAFFING - New York, NY (30+ days ago)

Major investment banking firm in midtown Manhattan seeks event. and conference planner/marketing associate with 4-7 years experience for possible temp-hire role. Investment banking, financial services experience a major plus. EXCITING OPPORTUNITY

You will plan conferences and events, averaging 15 – 20 annually, either as lead, directing a team and/or in conjunction with another. Conferences consist of investor days, though leadership seminars, third-party sponsorships and larger-scale global conferences. Events include client hospitality programs and entertainment, sponsorship activation, town halls, activity outings, client experiences, dinners, receptions and ticket allocation.

You will prepare budget forecasts and manage approval processes
Act as liaison with event stakeholders, internal partners and support teams, directing process, and building relationships
Plan and execute all event and conference logistics including venue negotiations, proposals and contracting, timelines, budget planning and reconciliation, content development and speaker management, marketing materials and web development, RSVP management and reporting, agenda creation, audio-visual, event technology, entertainment, transportation, VIP handling, sets, signage and environmental design, premiums and post-conference summaries
Work with Corporate Access team on investor days and institutional conferences to support logistics for one-one-one meetings, client marketing communications development and distribution, speaker engagements, agenda supervision, registration oversight and reporting

Work with budgets, create and send conference and event communications, develop microsites, collect registrations and pull data and formulate reports
Work with Marketing Strategists to develop conference and event opportunities, in line with business, country and brand objectives, as well as those firmwide
Collaborate with business stakeholders on content discussions, contributing with well imagined/researched recommendations, pricing and proposals
Facilitate design of marketing materials complying with corporate identity and global standards
Oversee conferences and events onsite to ensure seamless execution; anticipated travel 5 – 7 times annually

Able to negotiate with suppliers to achieve best price – but also realize where quality cannot be compromised


Job Type: Contract

Salary: $55.00 /hour


  • Event Planning: 5 years


  • Bachelor's


  • New York, NY

Required work authorization:

  • United States