Deputy Clerk of Council

City of Savannah - Savannah, GA3.9

Full-time$55,000 a year
Education

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Purpose

The purpose of this class within the organization is to conduct administration operations and maintain the official records of the City of Savannah and act as Clerk of Council in the absence of the Clerk of Council.

Essential Job Functions

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Supervises staff to include, including: ordering ballots, applications and other election supplies; processing absentee ballot applications; programming computers for election use

Create electronic agenda file for Council & public; copy & distribute agenda items prepare paper agenda file for Mayor & public; prepare the chamber for Mayor & Council meetings; post agenda items & calendar items electronically on website.

Answer telephone forward calls to officials & staff assist Mayor & Manager's office in absence of Executive Assistants; provide information to public elected officials & other government employees; attend agenda setting & voting meetings.

Research for other government departments and agencies; maintain master files receive and respond to open records requests.

Prepare payroll time sheets for department & enter into electronic payroll system; establish and maintain files on all contracts deeds & other governmental obligations; notarize official documents.

Prepare to begin BAC application process gather information from directors/chairpersons reference board members; create & enter application electronically on website for public type letters create electronic file for Mayor & Council for interviews.

Process authorizations for payments travel request reimbursements training requests accommodations for Council ; monitor & assist with budget; purchase card liaison process invoices electronically process office supplies orders; vendor master file.

Index minute books; maintain government monthly calendar; add minutes & other data electronically on website; maintain electronic records program by scanning minutes & various documents.

Assume responsibility of the Clerk of Council in his/her absence in the office and Mayor and Council agenda setting and voting meetings.

Receive process forward and/or reply to incoming/outgoing office mail; review edit compose and/or type correspondence letters lists forms and any other documents.

Performs related work as assigned.

Minimum Qualifications

Bachelor's Degree with three years of experience in services provided by the Clerk of Council office in a senior clerical office records administration or administrative role to include two years in legal assistance or transcription; or any equivalent combination of education, training, and experience. Possession of or ability to obtain Certified Municipal Clerk (CMC) certification

Additional Information

Knowledge of city codes, policies, and procedures.

Knowledge of parliamentary procedure.

Knowledge of state and federal laws governing municipal operations.

Knowledge of state and federal laws governing the elections process.

Skill in operating such office equipment as a computer, calculator, typewriter, copier, and facsimile machine.

Skill in operating election equipment, such as a voting booth and vote tabulating machine.

Skill in report preparation and records maintenance.

Skill in election administration.

Skill in public and interpersonal relations.

Skill in oral and written communication.

Job Type: Full-time

Salary: $55,021.00 /year