HR Assistant & Front Desk Receptionist

Lassonde Pappas - Carneys Point, NJ3.0

Full-timeEstimated: $28,000 - $40,000 a year

The purpose of this position is to provide administrative support to the Human Resources department as well as front desk reception for the U.S. corporate office. This position will report to the Director, Compensation & HR Administration. The responsibilities listed below are representative of the knowledge, skill, and/or ability required.

PRIMARY RESPONSIBILITIES (essential functions of the job) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities include:
Assist in administration of the companys training platforms
Assist HR team with scheduling including but not limited to training, lunch and learns, meetings, etc.
Process invoices for HR department vendors
Compile reports and spreadsheets to support benefits administration
Provide administrative support to the HR team, coordinate and handle various transactional activities associated with the day-to-day
Active member of the engagement team, participates in the organizing of Carney's Point and company-wide events
Assist in the onboarding of new hires by scheduling 121s, lunches, sending new hire gifts, printing and assembling new hire paperwork, etc.
Assist in completing termination paperwork, exit interviews, new hire surveys; provides quarterly reports
Create and distribute Quarterly legal updates to U.S. HR team
Update organizational charts as needed
Complete document imaging for invoices
Greet visitors and ensure they identify themselves by signing in the Visitors register; informs those being called on by visitors
Answer incoming telephone calls and faxes; routes them to the appropriate person
Sort, distribute and/or notify employees of incoming mail and packages; also processes outgoing mail and packages with the appropriate vendor
Coordinate fax and copier repairs with vendors as needed
Update phone message for inclement weather and office closures
Open and date stamp all incoming invoices as required by A/P procedures to ensure payments are made according to contractual terms
Maintain the supplies for the office/breakroom kitchens and order replenishments
Performs other related duties as required and assigned

Minimum Required Qualifications

0-2 years’ experience working in an office setting
Working knowledge of MS Office Programs
Associate Degree (A.A) or two years college study in Human Resource Management or Business Administration
Strong written and oral communication skills
Ability to prioritize and plan work activities efficiently
Detailed oriented and have the ability to multi-task
Additional Preferred Qualifications

Experience working with a Human Resources Information System (HRIS) such as ADP or Ultimate Software
Experience in the food/beverage industry
Bachelor’s Degree in Human Resource Management

This position requires sufficient physical ability to work in a typical office setting.

FREQUENT: sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to include extended periods of keyboard and mouse use, side-to-side turning of neck, walking, standing, bending and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials.

OCCASIONAL: squatting, kneeling, reach above and at shoulder height, moderate grasp to manipulate reference books and manuals; lifting objects weighing 20 – 35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

VISION: Ability to see in the normal visual range with or without correction.

HEARING: Ability to hear in the normal audio range with or without correction.

Lassonde Pappas is an equal opportunity, affirmative action employer that is committed to providing employment opportunities to minorities, females, protected veterans and disabled individuals. As an equal opportunity employer, Lassonde Pappas is committed to a diverse and inclusive environment. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the American with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 856-455-1000 for assistance.