Human Resource Assistant

Delta Administrative Services - Metairie, LA (30+ days ago)


Job Responsibilities

Provide support to the Human Resource department and others as directed by the Senior HR Generalist and VP of Operations. Ensuring the overall new hire process is compliant for all clients, applications are received and processed within stringent timelines, create forms, manuals, policies, procedures, complex spreadsheets, filing, retrieving, faxing and copying documents (employee, client and other miscellaneous).

Job Functions

  • Ensure all new hire applications are processed within strict timelines (24 hrs)
  • Process all eligible rehires per requirements withing strict timelines (24 hrs)
  • Answer and screen incoming telephone calls; assist callers and take messages as required
  • Assist with incoming and outgoing mail
  • Assist with research
  • Provide Microsoft Suite processing support
  • Applications, Personnel Action Forms, Corrective Action Forms and Separation Notice forms
o Follow-up with client regarding missing items

o Follow-up with employees regarding missing items and make appointment

o Completion of separation forms with the employees working state

o Completion of address changes, Status changes, Job Change

o Ensure items are saved in company document imaging system, HRIS and client files

  • E-verify all applicants within required timeline (72 hrs)
  • Submit new hire reporting to multi states as required
  • Process background check credentials as required
  • Process all rapid drug testing for new applicants as required
  • Assist with the management of monthly projects
  • Assist with the preparation for special events
  • Completing in house new hire orientations as requested
  • Assist with trouble shooting for electronic on-boarding and employee self service portal
  • Assist in ordering office supplies and other related materials
  • Scan all company information into paperless software as requested
  • Coordinates the preparation and distribution of all promotional materials such as new client binders, training handouts, advertising kits, proposals and bulletins (type, edit, print, bind).
  • Ensure office equipment is maintained (ordering for supplies, maintenance/repair and trouble shooting)
  • Work with other departments on client specific request and/or requirements
  • Identify and resolve problems in a timely manner
  • Assist with client deliveries/visits as assigned
  • Assumes other duties and or special projects as assigned
Working Conditions

  • Fast paced; exposure to a variety of business types
  • Day shift (overtime when requested)
  • Microsoft Office Suite a must
  • Standard desktop computer and printers and scanner
  • Fax machine • Copy machine
  • HRIS Software • Paperless Software
  • Telephone system/voicemail • Postage machine
  • Reliable transportation
Education and Experience

High School Degree or equivalency required plus one year of office/clerical support; HR experience a PLUS

Skills

  • Ability to perform HEAVY data entry projects daily independately
  • Intermediate or Expert in Microsoft office suit (Excel, Word, PowerPoint a must)
  • Excellent written and verbal communication skills
  • Exceptional organizational skills / time management
  • Self motivated • Flexible and adaptable • High attention to details
  • Ability to complete task from start to finish within strict deadlines
  • Ability to work in team environment and complete projects on time
Physical Requirements

  • Must be able to walk moderate distances, lift waist high, push or pull up to 20-25 pounds
; HEAVY data entry