Office Manager (part-time)

D-Rev - San Francisco, CA

Part-time
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About D-Rev

D-Rev is an international nonprofit company that designs and delivers medical technologies to close the quality healthcare gap for underserved populations. We are a portfolio design company that prioritizes the user in the development of products and have been recognized by Fast Company as one of the World’s Most Innovative organizations and the World Economic Forum as a Technology Pioneer. We are seeking multi-talented Studio Manager to manage our studio space in San Francisco and to provide back-office and general operations support. This role is an opportunity to contribute significantly to the organization’s stability and success. This is one of the most diverse roles at D-Rev he or she will contribute to a range of functions and teams, including product design, organizational culture, administration systems, and fund development.

20 hours a week. We will be open to being flexible on days and hours for the right candidate, the role does not require someone to be in the office every day - but you will be required to be in the office when needed. There will also be 4-6 days where you would need to stay in the evening to help with the board meetings and events as well.

Responsibilities will include:

  • Play a leading role in studio space management, manage and oversee equipment, supplies, and vendors
  • Point person for visitors
  • Develop and maintain an effective file management system
  • Overseeing organization-level scheduling (e.g. visitors) and travel arrangements for international trips
  • Provide support to the COO in managing employee & company data, including:
  • Liaising with bookkeeper to share files and records
  • Communicating with external benefits suppliers
  • Managing payroll, PTO (paid time off) and 401K
  • Documenting company policies and procedures
  • Supporting recruiting, hiring, and onboarding
  • Assist with other department and India studio initiatives as needed*
  • Overall, keep D-Rev humming!

Our ideal candidate will have the following qualifications and experience. You are:

  • Committed to our mission
  • Highly organized, and live for improving processes and efficiencies
  • Someone with exceptional attention to detail, and high professional and aesthetic standards
  • Versatile, and anticipate the needs of a growing organization, proposing solutions and processes to streamline operations
  • A proactive problem solver
  • Able to prioritize multiple projects simultaneously and manage sensitive information
  • Comfortable with spreadsheets and cloud back-office applications
  • Someone with a demonstrated commitment to working with a diverse staff
  • An excellent writer, editor, and communicator

Pluses:

  • Experience working at a nonprofit and/or managing HR

Job Type: Part-time

Salary: $26,000.00 /year

Experience:

  • HR Policies & Procedures: 1 year (Preferred)
  • Non-profit: 1 year (Preferred)
  • Office Administration: 3 years (Required)

Location:

  • San Francisco, CA 94107 (Required)

Language:

  • English (Required)

Work authorization:

  • United States (Required)

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Hours per week:

  • 20-29

Overtime often available:

  • No