The Immigration Case Manager, Bilingual

Catholic Charities Diocese of San Diego - San Diego, CA3.9

The Facilities and Operations Manager consults on a variety of activities related to Catholic Charities facilities and operations management. Assist the Executive Director with special projects as requested.

Financial Responsibility: Review, monitor and approve expenditures to ensure spending is within approved budgets. Prepare and maintain facility-operating budgets for all appropriate locations.

Supervisory Responsibilities: Directly supervises employees in the Facilities and IT Departments. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include developing annual department budget in partnership with the Executive Director, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Essential Job Responsiblities:

Facilities Operations and Maintenance
  • Develop and maintain preventative maintenance programs for all locations based on approved budget.
  • Oversee and monitor all vendor contracts at appropriate locations.
  • Develop and maintain records of alarm systems, contracts and emergency numbers for all locations. Serve as agency contact for alarm companies.
  • Monitor utility use and energy conservation measures at appropriate locations.
  • Supervise and maintain records for all telephone maintenance and repairs.
  • Conduct semi-annual inspections of all agency properties to ensure any safety hazards
    or maintenance problems are repaired.
  • Schedule and monitor evacuation drills at all appropriate locations. Coordinate fire extinguisher training for all locations.
  • Develop and maintain a log of work requests and follow-up to ensure they are completed in a timely manner.
  • Oversee and supervise the cleaning services/staff at locations where appropriate.
  • Respond to telephone calls for in-kind donations and arrange for pick-up when required.
  • Write or contribute to grant writing as directed by the Executive Director.
  • Supervise and maintain records for all telephone maintenance and repairs.
  • Coordinate online, white and yellow page listings for all locations in San Diego and Imperial Counties.
  • Keep the Executive Director informed of any program related problems, issues, incidents and/or potential legal concerns so that the appropriate action can be taken in a timely manner.
It Coordination
  • In coordination with the Executive Director, ensure timely and effective communication on IT operations, performance, needs and tactical/strategic plans.
  • Communication with IT staff, consultants and providers to resolve service issues.
  • Ensure maintenance of service records issues.
Other Responsiblities:
  • Track CDBG and FACC funds (along with Business Office).
  • Verify and coordinate quarterly sidewalk cleaning of locations if necessary to maintain location.
Support of Agency Mission and Operations
  • Represent Catholic Charities Diocese of San Diego in a positive and professional manner in meetings, community events, and conferences.
  • Collaborates and communicates with all Catholic Charities staff, board members, and donors to remain consistent in policies and procedures regarding homeless.
  • Adheres to all agency policies and procedures.
Education and/or Experience:
  • Bachelor’s degree (B. A.) from four-year college or university in Business Administration; or five years’ related experience and/or training; or equivalent combination of education and experience.
  • Experience in facility and/ or operations management.
  • Excellent organizational skills. Computer experience in Microsoft Office Software Suite.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, policy and procedure manuals, contracts and leases, and building permits or other permit applications.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before the public or employees of the agency.
  • Ability to compile and maintain departmental budget.
Certificates, Licenses, Registrations: Valid California Drivers License and current automobile insurance in compliance with agency requirements.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, reach with hands and arms, and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and depth perception. Must be able to travel to various locations in San Diego and Imperial Counties to support the programs of the agency.

FLSA Status: Exempt
Time Commitment: 40 + hours per week
Salary: $54,000 to $64,800