Acquisitions Accounting Fiscal Control Specialist

Ball State University - Muncie, IN (30+ days ago)3.9


Grade
11

New Hire Rate
17.59

FLSA
Non-Exempt

Hrs/Week
40

Pre-Employment Screening
Requires successful completion of a background check.

Position Function
Assure that materials are paid in a timely fashion and provide timely and accurate financial information to appropriate personnel when requested.

Minimum Education
Bachelor’s degree or equivalent in business/accounting or related area.

Minimum Experience
Over one through three years of computerized financial recordkeeping experience; working knowledge of basic Microsoft applications.

Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience
Additional years of computerized financial recordkeeping experience.

Positions Supervised
None

EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO/AA Employer/Veterans/Disabled.

About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of 10 academic colleges that offer 190 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

Department
University Libraries:170090

Department Information
The hours for this position are Monday through Friday 8:00am – 5:00pm. From May 7 – August 10, summer hours are observed, and they are Monday through Friday 7:30am – 4:00pm.
This position is a salary grade 11 within the university.

Duties & Responsibilities

Ranking
1

Job Duty
Provide information for financial transactions in the library’s automated system and proper use of funds and status.

Duties & Responsibilities

Ranking
2

Job Duty
Review library collection materials invoices for accuracy and enter into university purchasing system for payment.

Duties & Responsibilities

Ranking
3

Job Duty
Reconcile Acquisitions and Replacement Accounts with the university accounting system; correct discrepancies and contact appropriate personnel.

Duties & Responsibilities

Ranking
4

Job Duty
Review posting sheets of transactions, fund activity reports, and incoming statements for discrepancies; contact various vendors and personnel to resolve errors.

Duties & Responsibilities

Ranking
5

Job Duty
Review records in the library’s automated system; verify materials received, schedule payments for cash discounts, record payment note if necessary, and approve invoices for payments.

Duties & Responsibilities

Ranking
6

Job Duty
Develop and maintain various financial reports as requested.

Duties & Responsibilities

Ranking
7

Job Duty
Collect and analyze information about expenditures and payment histories on a title by title basis to provide periodic budget projections for the Serials Account; compile all variances and provide figures for Serial ratio purposes; compile standing order projections and perform various monographic projections for a complete Acquisitions budget projection.

Duties & Responsibilities

Ranking
8

Job Duty
Assist with activities and projects of limited duration.

Duties & Responsibilities

Ranking
9

Job Duty
Perform other related duties as assigned.

Duties & Responsibilities

Ranking
10

Job Duty
Maintain regular and predictable attendance.

Posting Detail Information

Posting Number
201700347SF

Number of Vacancies
1

Desired Start Date

Position End Date (if temporary)

Open Date
06/08/2018

Close Date
06/20/2018

Open Until Filled
No

Special Instructions Summary