Secretary to the Board

U.S. Federal Government - Chicago, IL4.3

This position is located in the Office of General Counsel, Railroad Retirement Board. The incumbent will be responsible for providing a full range of administrative support services to the Board offices including administrative, management, procurement, and analyst duties that require analytical ability, judgment, and knowledge of the organization.

This job announcement may be used to fill one or more vacancies.


As a Secretary to the Board, you will:
Maintain and update a modern docket system for submitting, tracking and editing of items pending approval of the Board.
Serve as the records liaison for the Board.
Work with the agency Records Officer to comply with all records retention schedules for documents generated by the Board.
Exercise signature authority for matters approved by the Board.
Preparation of correspondence for the approval of the Board Members on a wide variety of subjects to be released to attorneys, claimants, Members of Congress or their representatives, heads of other departments or agencies, etc.
Travel Required
Not required

Supervisory status

Promotion Potential

Job family (Series)
0301 Miscellaneous Administration And Program


Conditions of Employment
Must be a U.S. Citizen
Males born after 12/31/59 must be registered for Selective Service
Suitable for Federal employment, determined by a background investigation
May be required to successfully complete a probationary period
Complete the initial online assessment and USAHire Assessment, if required

Minimum Qualifications for GS-12 level:
One year of specialized experience equivalent to the GS-11 level or higher in the Federal service.

Specialized experience is defined as experience routing and tracking legal cases or administrative matters using an electronic docketing system or electronic tracking system; experience preparing correspondence for high level government officials or corporate officers; experience creating and maintaining paper and electronic files for research/reference or archival purposes; experience submitting documents or case filings in electronic formats to courts or administrative websites; experience handling in-person visits and phone calls from high-ranking officials.

Only experience and education obtained by the closing date of this announcement will be considered.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
There is no education substitution for this position

Additional information
Reasonable Accommodation Requests : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

ICTAP provides eligible displaced Federal competitive service employees with selection priority for competitive service vacancies. You must be determined to be well-qualified for the vacancy to be eligible for special selection priority. After submission of an acceptable application which meets ICTAP eligibility, you will be determined to be well-qualified for a vacancy if your rating places you in the best qualified category.
ICTAP eligibles must submit proof of eligibility for special selection priority, such as: a separation notice; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. You must also submit a "Notice of Personnel Action" (SF-50) notating your current position, grade level, and duty location, and a copy of your most recent Performance Rating. Click here for more information on ICTAP.

If you are a male applicant who was born after 12/31/59 you are required to register under the Military Selective Service Act; the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Category rating procedures will be used to rank eligible candidates. The rating you receive is based on your responses to the questionnaire, and is a measure of the degree to which your background matches the competencies required for this position. Thus, your application should contain information about specific work performed that relates to this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

Qualified candidates will be assigned to the following categories: Best Qualified, Qualified, and Minimally Qualified. Within each quality category, veterans' preference eligibles will receive selection priority over non-veterans.

Your qualifications will be evaluated based on your responses to the online assessments completed during the application process. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):

Attention to Detail
Customer Service
Decision Making
Interpersonal Skills
Stress Tolerance
Ability to collect and submit regulations and announcements to online Federal websites on behalf of an organization
Ability to create a subject matter index of formal actions by a decision-making body
Ability to create, organize, and maintain agency or organization records specifically for preservation purposes
Ability to docket and track cases for an adjudicative organization
Ability to maintain a government purchase card and understand the Federal Budget process
Ability to maintain confidentiality when trusted with sensitive information or documents
Ability to prepare agenda and organize high level meetings
Ability to represent an organization with a high degree of professionalism and tact to internal and external organizations
Ability to study office procedures and recommend improvements to current procedures
Ability to supervise subordinate employees
Oral Communication
The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Background checks and security clearance
Security clearance
Public Trust - Background Investigation

Drug test required

Required Documents

Required Documents
To apply for this position, you must provide a complete Application Package which includes:

Resume showing work schedule, hours worked per week, dates of employment and duties performed.
Transcripts: If you are eligible based upon education or consideration under the Superior Academic Achievement Provision, copies of all college courses must be submitted. Original transcripts will be required if selected.
Veterans' Documentation: If you are a veteran, you must provide a copy of your Record of Military Service (DD-214), and proof of your veterans' preference, if applicable. Veterans with a service connected disability must submit a completed claim form SF-15 ( click here for form) along with the required proofs. Go to FedsHireVets-Veterans Preference for more information.
Interagency Career Transition Assistance Plan (ICTAP) documentation: If you are eligible under ICTAP, you must submit all required materials verifying your eligibility as listed in "Other Information."
Reasonable Accommodation: If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.