Library Associate

State of Washington Office of the Secretary of State - Monroe, WA3.4

Full-time$2,600 - $4,000 a month
Skills
Description

Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program (ACP), the Legacy Washington and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.

Branch Library Associate
Full time, permanent (2 openings)

Help make a difference!

Institutional Library Services is a program of the Washington State Library that provides library services to the inmates and patients in Washington's prisons and State Hospitals.These positions provide library and information services to inmates by performing complex technical library duties and problem solving related to collection development, reference/information delivery, and automated circulation systems.

Branch staff maintains day-to-day library services and operations, performs collection management duties, participates in branch library program and assists other branches, and performs bibliographic and information searches and answers reference questions.

We currently have two openings with the Branch Services of the Washington State Library at the Washington State Reformatory and Twin Rivers in Monroe, Washington.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

This position is an in-training position and can be filled at either the Library & Archives Paraprofessional 3, Library & Archives Paraprofessional 4 or the Library & Archives Paraprofessional 5 level depending on the applicant's qualifications. Monthly salary ranges for all three levels are:

Library & Archives Paraprofessional 3: $2,638 - $3,409
Library & Archives Paraprofessional 4: $2,891 - $3,758
Library & Archives Paraprofessional 5: $3,105 - $4,040
Duties
Maintains day-to-day library services and operations

Performs duties such as serials, audiovisual services, materials processing, outreach, and other ongoing library services
Organizes, implements, and maintains all phases of interlibrary loan process
Manages automated circulation system, including inmate restricted functions, registering new patrons, creating holding records, entering bibliographic information, preparing and customizing reports, database clean-up and inventory
Hires, trains, supervises, coaches, and organizes the daily work of inmate library clerks
Establishes guidelines for appropriate behavior of inmate library customers
Enforces institutional and library rules
Orders and maintains library and office supplies
Compiles periodic statistical and narrative reports
Plans, monitors, and evaluates service delivery
Selects material to fill information requests and assists customers with bibliographic tools
Performs collection management duties
Selects formats of library materials to meet the full range of library/information needs of the inmate library customers
Confers with institution staff and contract staff (educators, nurses, etc) regarding their clients' information needs and keeps them informed when the library is able to meet those needs
Uses Amazon to create book carts
Assesses, evaluates, and maintains collections through periodic weeding and inventory
Participates in branch library program and assists other branches
Provides coverage for other branch libraries in bordering counties
Acts as a resource for troubleshooting and/or problem solving for ongoing or special projects
Provides technical support or subject expertise to accomplish program goals
Works with colleagues on projects for other branches, such as planning, implementing, and evaluating major changes
May assist other staff with reference, interlibrary loan or other tasks to ease workloads
Attends office sponsored training activities and events
Performs bibliographic and information searches and answers reference questions
Selects material to fill information requests and assists inmates with bibliographic tools
Qualifications
REQUIRED QUALIFICATIONS
At the Library & Archives Paraprofessional 3 level ($2,638 - $3,409)

Within the past 10 years, 3 years of experience in a library providing adult/young adult public services
Current Washington driver's license or have requested and obtained an appropriate accommodation
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
At the Library & Archives Paraprofessional 4 level ($2,891 - $3,758)

Within the past 10 years, 4 years of experience in a library providing adult/young adult public services, including 1 year beyond the entry level
Current Washington driver's license or have requested and obtained an appropriate accommodation
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
At the Library & Archives Paraprofessional 5 level ($3,105 - $4,040)

Within the past 10 years, 5 years of experience in a library providing adult/young adult public services, including 2 years beyond the entry level
Current Washington driver's license or have requested and obtained an appropriate accommodation
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
PREFERRED/DESIRED QUALIFICATIONS

Experience providing adult/young adult reference and reader's advisory services
Collection management experience, including selection, weeding, and record maintenance
Within the past 10 years, one year of lead or supervisory experience including the responsibility to hire, train, supervise, coach, and evaluate staff
Supplemental Information
SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT

If in a Department of Corrections institution, successful completion of DOC CORE training must be completed within the first 9 months of employment
Willingness and ability to work within the constraints of institutions and work effectively with customers (inmates or psychiatric patients)
Must pass a criminal history background check
Standard core business hours of Monday - Tuesday 11am - 8pm and Wednesday - Friday 8am - 5pm; Some evening and weekend work is anticipated
Ability and willingness to travel and stay overnight; Duties of this position require periodic overnight travel throughout Washington State and occasional nationwide travel; Variation in working hours is anticipated during travel
Customers are inmates in an adult correctional facility or mentally ill patients in a psychiatric hospital

HOW TO APPLY
Please attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not
discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-7145.