Event Planner - The Inn at Villanova

Villanova University - Villanova, PA (30+ days ago)4.3

Become a part of the team at the newly renovated, re-branded, 4-diamond style Inn at Villanova University!

The Event Planner will report to the Director of Sales and Marketing and assist the entire Sales Department in delivering a comprehensive and cohesive quality experience for all clients of The Inn at Villanova University. Planning, administering and executing events related but not limited to Corporate Events, Social Events and Villanova Faculty and Staff Events. Inspect and maintain events as per agreement with group requirement and company standards and resolve and problems. Creatively, this individual is proactive in developing event protocol and translating business strategies and relationships into appropriate stewardship of all clients. This individual must effectively interface with a myriad of internal and external constituents.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:
Responsible for the planning and executing details of events which include but are not limited too menu, décor, collateral materials, gifts, accommodations, transportation, etc. to ensure consistency, quality, cost effectiveness, and success. This individual will also attend events as needed.
Maintain records for Catering orders and budgets for assigned events. Provide updates to internal and external constituents in timely fashion.
Maintain inventory of hotel sleeping rooms for entire Inn.
Maintain inventory of required supplies, and public area room stock levels, and place supply orders as needed within budgetary guidelines.
Training and empowering sales team members to exercise good judgment to make profitable business decisions.
Communicate all appropriate information to team leaders and managers via the established communication standards.
Perform additional duties and assist with projects as assigned.

Minimum Qualifications:
High school diploma or equivalent required.
Strong knowledge of event planning and relationship management required.
Minimum of three (3) years experience in event management.

Preferred Qualifications:
Strong knowledge of event planning and relationship management required.
Minimum of three (3) years experience in event management
Strong interpersonal communication skills (verbal, listening and writing), ability to handle multiple tasks and changing priorities in deadline sensitive environment, highly detail oriented, strong time management, excellent customer service skills with ability to deal with complex customer requests, positive outlook and attitude and innovative, pro-active and reliable.

Physical Requirements and/or Unusual Work Hours:Special Message to Applicants:
Position start date will be after June 1, 2018.

Posting Date: 04/18/2018

Closing Date (12am ET):Salary Posting Information:
Commensurate with experience.

Salary Band: H
Job Classification: Exempt
References Needed
References Needed
Minimum Number of References Needed 3
Maximum Number of References Needed 3
Supplemental Questions
Required fields are indicated with an asterisk (*).

  • How did you first hear of this employment opportunity?
Chronicle Vitae
Academic Keys
Professional Affiliation/Trade Website
Diversity Association/Publication Website
Other Internet Advertisement
Advertisement in Local Newspaper
Advertisement in Academic or Professional Publication
Referred by a current or former employee
Referred by a friend or family member
Heard about it at a conference or career fair
Browsing the Villanova website
  • If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)

Documents needed to complete your application:
Required Documents
Cover Letter / Letter of Interest
Resume / Curriculum Vitae
Optional Documents
Other Document