Perform record-keeping, accounting tasks including maintain general ledgers, invoicing, monthly and annual reconciliation request maintaining & reconciling budget records for all grants; ensure compliance with federal and state regulations; preparing and maintaining financial records of all ATE Center grants, sub-award contracts; preparing and reviewing all purchase requisitions and purchase orders.
Minimum and Additional Requirements: Bachelor's degree in a related field + 1 year relevant program experience; or associate's degree in a related field + 3 years' relevant program experience; or high school diploma + 5 years' relevant program experience.
Preferred Qualifications: Prefer a Bachelor's degree and 1 year relevant experience, or an associate degree and 3 years' relevant program experience, or any combination of education, training and experience that would indicate possession of the required knowledge, skills and abilities. Must demonstrate a knowledge of office equipment such as adding machines, networked personal computers and printers, copiers, and fax machines. High level of professional judgement in performing work and interacting with others. One to three years' of experience coordinating multiple projects; intermediate/advanced skills in variety of software programs to support projects, documents, dashboards, web pages, public presentations, financial procurement, reimbursement processes, experience in and be able to demonstrate skill with Microsoft Office Suite. Knowledge of Microsoft Project, Cisco WebEx and other on line meeting software is a plus along with comprehensive knowledge of data collection/reporting systems.
Additional Comments: JOB FUNCTIONS:
1. Assist with purchasing, purchase requests and financial management of grants and sub-awards; review all grant-related reimbursement requests generated internally or externally to FDTC; assign budget codes for payment from grants as directed; work with appropriate
FDTC purchasing, business, and purchasing personnel to ensure completed documentation essential for compliance with applicable. Federal, state and college policies and procedures; serve as liaison with external entities for grant finance issues; guiding travel reimbursement process; assist with consulting contracts and review of grant related contracts.
2. Using Excel and other available software, prepare and maintain records for all ATE Initiative budgets and provide reports for the Center staff and leaders with associated tasks such as prompting the collection of and maintaining documentation for time and effort, and other required grant reporting; processes and format and/or prepare surveys in electronic format for distribution and data analysis.
3. Prepare special financial reports by collecting and analyzing account information; maintain general ledger for ATE Center budget accounts; effectively communicate with Center personnel as well as external evaluators to insure proper accounting; recommend process improvements; establish systems, or implement systems designed for tracking work to support purchasing, reimbursements or other payments, supporting participants, and work flow for the SCATE Center in keeping with SCATE Center and FDTC policies and procedures.
4. Accounting responsibilities including review and compliance assurance for all financial transactions for SCATE Center, including but not limited to purchasing and reimbursement development, reconciliation and alignment of grant budgets with FDTC record of accounts, and real-time documentation with monthly and/or annual reconciliation reports; attend and support SCATE Center (and associated project) events as requested to support documentation, taking notes, transcribing flipcharts, or implementing other strategies to ensure that decisions made and activities completed are fully documented.