Human Resources Assistant

Phillip Jeffries - Fairfield, NJ3.3

30+ days ago
Phillip Jeffries is hiring for a Talent Development Specialist/Human Resources Assistant!

At Phillip Jeffries, our people are our best asset! We are searching for an energetic and growth-minded team player that is committed to creating a culture of continual learning, where all employees are empowered to fulfill their potential. In this role, you will be responsible for helping to build learning and development systems from creating world class onboarding experiences to administering a Learning Management System to supporting leadership and team development opportunities.

You will play a significant role in shaping our unique company culture, creating onboarding systems that embody our core values and purpose. As our Talent Development Specialist, you will partner closely with our leadership team. You will ensure onboarding plans are designed to get new hires trained as quickly and effectively as possible, confirm that development plans effective and learning opportunities are being developed.

If you’re looking for a rapidly growing company that has the feel of a start-up and the foundation of an established business, Phillip Jeffries may be your next home!

This position will report directly to the Director of Talent and Culture.

What you will be doing:
Primary Responsibilities

Onboarding Systems

By creating a 7 Star Onboarding experience for all new hires
By standardizing, coordinating and reviewing completion of Onboarding Plans with supervisors
By owning the PJ Mentor Program, ensuring all new hires are assigned mentors who are trained and assisting in world class employee integration
By owning the process of continually improving the overall onboarding system (trainings, communications, assessments, tools, etc.)
By overseeing the onboarding survey process including creation, maintenance, analysis and improvement process
By conducting new hire trainings (department introductions, communications trainings, facility tours, etc.)
By systematizing and scheduling onboarding trainings
By ensuring onboarding systems are designed and executed for the sake of training/integrating new hires as quickly and effectively as possible
Coach, Train & Develop Talent

By creating a culture of continual learning
By ensuring systematized performance feedback for the entire organization, across every level of tenure
By supporting the organization of training and learning activities, including but not limited to: arranging logistics, such as space, invitations, agenda distribution, collection and sharing of materials and other resources and evaluation of activities
By assisting with the development and delivery of learning programs through various methods of delivery including classroom instruction, webinars and eLearning
By facilitating conversations to determine individual and team development needs
By assisting with the creation of performance tools for all internal and external training initiatives
By compiling survey data to assess training and development opportunities
By owning the Learning Management System, ensuring optimal results
By creating and scheduling annual corporate trainings
By owning the creation and distribution of a world class monthly training curriculum
By owning the implementation, maintenance and use of a company Learning Management System including but not limited to setting up courses, schedules, registrations, tracking training sessions and attendance, managing training announcements and follow up communications
By creating and maintain an annual training budget
By assisting with the creation and execution of a leadership training program
By identifying and recommending meaningful training opportunities and trainers
By maintaining training records for all employees
By ensuring all managers have a learning plan that has been created, reviewed and followed up on for all team members
By staying up-to-date with current trends in training and talent development
Secondary Responsibilities

Recruit Talent

By facilitating Role Discovery Meetings
By creating and posting engaging role descriptions on recruiting sites
By conducting candidate screening calls
By coordinating multi-stage interview schedules including in-person, telephone, video conference and offsite
By arranging travel for out-of-state candidates
By preparing offer letters for candidates
By liaising with recruiting agencies
By representing Phillip Jeffries during on-campus career fairs
By conducting reference and background checks, and scheduling drug screenings
By having a strong social media presence that attracts top talent
Culture

By assisting with execution of our annual “Spirit Week” initiative
By inspiring the organization to choose to be motivated, engaged and passionate about their roles
By participating in monthly “Wow Fun Month” events
By consistently identifying ways to increase employee engagement
By assisting with corporate culture training initiatives
By personifying “learning mode”
By empowering all employees and managers to confidently discuss new ideas and grievances
Change Management

By being a change agent for the organization
By managing emotions and reactions common to transactional and transformational change
By assisting with diagnosing problems and implementing plans to achieve all change goals
Record Keeping

By maintaining personnel files
By updating necessary employee information
By facilitating the enforcement of appropriate policies and procedures
By assisting with HR projects as needed
By having ready, willing and able at least one person who could take over my role and perform it better than I do
By performing additional tasks as needed

Must have:
Upbeat, positive, engaging energy
3 - 5 years’ experience of relevant experience
Experience in delivering trainings and onboarding new hires
Proven ability to work efficiently in a fast-paced environment
Hands-on experience with Learning Management Systems (LMS)
Keen understanding of the differences between various roles within the organization
Superior interpersonal abilities
Ability to collaborate and work autonomously
Aptitude for managing multiple projects simultaneously, troubleshooting and following projects through to completion, consistently on schedule and without loss of attention to detail and budget
HRIS experience (BambooHR) preferred
Strong organizational skills
Exceptional time management skills
Demonstrated initiative
Proven track record of creating systems and improving efficiencies
Timely, consistent follow-up skills
Excellent communication skills (verbal, nonverbal, written, listening)
Comfortable speaking in front of a crowd
Ability to maintain strict confidentiality always
Experience leading organizational structure conversations
High ethical and professional standards
Personify “learning mode”
Proficient in MS Office (Word, Excel, PowerPoint)
BA degree preferred
Why Phillip Jeffries?

As a purpose-driven organization, we truly believe that where you work matters. We are committed to creating an organization with a higher purpose, a place where our talented team can truly flourish. Phillip Jeffries believes in creating an environment with opportunities to grow personally and financially, offering volunteer opportunities that support our community and environment as well as extending a rich benefits package to care for our most valuable assets, our team.

Perks:
Stocked break room with complimentary healthy snacks and beverages
Easily accessible, just minutes from Routes 46, 80, 23 and GSP
Unique culture that includes an annual Spirit Week with a focus on our core values, team building and having fun!
Frequent team building activities
Annual holiday party and picnic
4-time “Best Places to Work in New Jersey” winner (2014, 2015, 2016, 2017)
Beautifully designed office space that includes open concept and collaborative work spaces, large kitchen, library, inclusion of live plants, convenient nursing room, privacy rooms, and access to natural light via most all work stations
Paid time off for community service with the ability to take (3) paid days off per year to volunteer during a work day and (3) days per year on a weekend earning you an additional (3) days of comp time
Gym rewards of up to $240 per year for every month that at least 12 visits are made to one of +4000 facilities

Benefits:
Competitive salary
18 paid days off
Paid holidays
Plan option that offers 100% company paid medical benefits
Dental and vision benefits
Complimentary Flu Vaccines
Tax advantages through Flexible Spending Accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars
Financial protection through Accident, Short Term Disability, Hospital and Cancer Insurance
Identity theft protection
Retirement Plan in which company automatically contributes approximately 10% of your annual compensation
Bonus program
For immediate consideration, please e-mail your resume, cover letter and salary requirements to Jobs@phillipjeffries.com.

Phillip Jeffries, the world’s leader in natural, textured and specialty wallcoverings, has been providing award winning designs to the architectural and interior design community for over 40 years. With a diverse collection of product, Phillip Jeffries has provided luxury goods that grace the walls of properties such as the Wynn Hotel in Las Vegas and the Barney’s New York stores as well as luxurious homes throughout the world.

To learn more about Phillip Jeffries, please visit us at www.phillipjeffries.com.