Job Title
Executive Assistant
Job Description
Hybrid 3x a week - New York, NY
In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.
I. Job Summary | Major goals and objectives.
Dotdash Meredith is looking for a highly organized Executive Assistant to support our Chief Technology Officer and Chief Product Officer. The role requires you to be self-motivated, flexible, and nimble since we are a fast-paced, high-growth digital media company. You are responsible for maintaining multiple calendars, scheduling meetings with internal and external parties, coordinating travel, managing T&E, and tending to any other needs that pop up. This role reports directly into the executive you support.
II. Essential Job Functions
- Expertly manage day-to-day workflows, providing best in class support throughout back-to-back meeting days; often with little oversight and making judgements based on known priorities to the leaders you support
- Proactively check in, anticipating needs and offering to take things over
- Manage multiple calendars, scheduling all meetings and personal engagements with expert finesse, and overseeing them through to completion
Clearly communicate calendar shifts to your executive’s guests and internal stakeholders Attend meetings when needed, taking notes on follow up items to track to help your leader drive completion of key deliverables and follow up on outstanding items
- Coordinate all travel arrangements including booking airfare, hotels, transportation, and reservations for multiple executives
- Compile and submit monthly expense reports, managing receipts and other documentation, while adhering to corporate policies on T&E
- Maintain relationships with your executives’ most important external stakeholders, communicating with them over multiple channels
- Stay up-to-date on company happenings and priorities for the Product & Technology org at large, keeping your finger on the pulse of the organization's needs
- Provide coverage for the EA team when needed to ensure our top executives always have support present
- Assist with coordination of events, team outings, socials, onboarding; taking on ad-hoc projects as needed, proactively anticipating and solving problems
III. Minimum Qualifications and Job Requirements | All must be met to be considered.
Experience: Experience in an Executive or Administrative Assistant role
Specific Knowledge, Skills and Abilities:
Proven technical capabilities in Apple iOS and G-Suite; Concur, Egencia and related systems are a plus
Attention to detail and strong organizational skills are core talents of yours
You have a natural sense of calm under pressure
You thrive when you find solutions to tough problems
Able to anticipate needs and work autonomously without much direction but also a team player
You are the gatekeeper at all times
You possess an innate drive to delight and exceed expectations
You have a thirst for knowledge and a strong desire to learn about the business you support
It is the policy of Dotdash Meredith to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing
.
The Company participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:
https://www.e-verify.gov/employees
Pay Range
Hourly: New York: $40.00 - $48.40
The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future. Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance. The range listed is just one component of Dotdash Meredith’s total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives. In addition, Dotdash Meredith provides to employees (and their eligible family members) a variety of benefits, including medical, dental, vision, prescription drug coverage, unlimited paid time off (PTO), adoption or surrogate assistance, donation matching, tuition reimbursement, basic life insurance, basic accidental death & dismemberment, supplemental life insurance, supplemental accident insurance, commuter benefits, short term and long term disability, health savings and flexible spending accounts, family care benefits, a generous 401K savings plan with a company match program, 10-12 paid holidays annually, and generous paid parental leave (birthing and non-birthing parents), all of which may vary depending on the specific nature of your employment with Dotdash Meredith and your work location. We also offer voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.
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