Receivables Clerk

Cincinnati Sports Club - Cincinnati, OH (30+ days ago)4.1


  • Reports to: Controller
  • Mission Statement: To provide accurate and timely reporting of receivables to the Controller, collect past due balances and update member’s accounts to insure accurate and timely reporting of membership contact information, billing information and membership status.
  • Nature of Work:
  • To provide financial, clerical and administrative services to ensure efficient, timely and accurate payments to members accounts. Reconcile and audit all accounts, files and reports for accuracy and corporate policy. Responsibilities included collecting payments and overdue funds which may include a variety of collection techniques and or legal claims.
  • Example of Duties:
  • Maintain up-to-date billing system. Generate and send out monthly statements.
  • Customize reports for the Accounts Receivable in current, 30, 60, 90 and 120 days past due. Monitor account details for non-payment, delayed payment and other irregularities. Generate age analysis.
  • Maintain membership levels due to terminations, upgrades, downgrades and suspensions.
  • Perform account reconciliations.
  • Research and resolve payment discrepancies.
  • Process credit card and bank draft payments.
  • Maintain accounts receivable, customer files and other records.
  • Communicate with customers via, phone, email, mail or in person.
  • Follow established procedure for processing receipts, cash, adjustments, credit memos, etc.
  • Mail form letters to customers to encourage payment of delinquent accounts. Confer with customer by phone in attempt to determine reason for overdue payment, reviewing terms of contract with client.
  • Record information about financial status of customer for collection efforts. Work with attorney to collect debit and effect credit reports. May trace customer to new address by post office, county web sites or social media. Responsible for managing the accounts under bankruptcy jurisdiction and other legal proceedings under collection.
  • Audit trades, complimentary and corporate accounts.
  • Compile reports for check-in, locker usage and other services provided by the Club.

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  • Knowledge and Skills:
  • Must have excellent organization skills (Record keeping, files and documents).
  • Attention to details and accuracy.
  • Good verbal and written communication skills.
  • Customer Service Skills.
  • Problem analysis and problem solving skills.
  • Knowledge of account receivables, office procedures, and other general account and bookkeeping procedures.
  • Ability to be a team member.
  • Able to execute and uphold corporate policies about credit and collections.

Job Type: Full-time