General Administrative Assistant:
The Office Administrator provides general support to office and the operations team.
Areas of Responsibility
Answers company phone, checks for voicemail.
Answers company email.
Helps manage client/ order information in the company database.
Maintains the company directory/ contact list.
Orders office supplies from various vendors.
Execute written responses as necessary to email or phone requests for information
Prepare reports, memos, letters, charts, tables, graphs and other documents with professionalism
Record and prepare Meeting Minutes with accuracy and completeness
Prepare PowerPoint presentations and creative work for promotional projects such as banners, posters, brochures, etc.
Proofreads copy for spelling, grammar, layout, accuracy and appeal
Maintain documents, records, reports, files and information both in database and in cabinets
Open, sort and distribute incoming correspondence both electronically and USPS
Organize complex activities such as meetings and conferences
Make travel arrangements as necessary
Works on special recurring and nonrecurring projects
Perform general office duties such as ordering supplies and working with various vendors and suppliers
Assist with website changeover migration and content
Update website as appropriate
Misc. assignments and a Team Player
College education is preferred.
Some related job experience or training is preferred.
Computer literate with experience in MS Office Suite and web-applications.
A strong work ethic and record of integrity.
Attention to detail.
Critical thinking and complex problem solving.
Good judgement and decision-making skills.
Time management, prioritization, and organizational skills.
Excellent verbal and written communication skills.
Must be fluent in the English language.
May be required to sit for extended periods of time.
May be required to use a computer for extended periods of time.
Job Type: Full-time
Microsoft Office Suite: 5 year (Required)