Secretary / Office Assistant

The Salvation Army - Tarrytown, NY4.0

This position requires that the office assistant / secretary, organize and maintain records of volunteers, handle all incoming calls, and client’s files and provide proper information about the Salvation Army.

Relating the Social Service at the Corps and all activities.
Intake of applications on new clients
Maintain and organize all activities at the Corps from 9: 00 am to 2:00 pm (5 hours shift, Monday to Friday).
Attend to all calls regarding Donations, Social Services, Food Bank
Responsible for sharing with the Corps Commanding Officer, all matters of mutual concern
Update applications on clients monthly
Prepare monthly statistic for Food Pantry, and send them to proper recipients.
Prepare Thrifts Store Assistance Vouchers when necessary
Prepare grocery bags and distribute food bag to clients.
Take inventory of Food Pantry items and call in orders, must be sure to spend all HPNAP monies by deadline
Make monthly orders from Food Bank
Stock shelves for Food Pantry
Sort all donate food, checking for any discarding outdated/damaged materials.
Recruit volunteers for social services, and monitor them at all times.
Ensure proper volunteer paper work is completed.
Coordinate community Service individuals, secure/file proper documentation
Report required documentation of Community service individuals to County/City officials
supervising and keeping record of volunteer’s hours and schedules.
Assist in the Application Process of corps summer activities, as campers for Star Lake Camp and VBS program and after summer assist with The Music program and Homework club .
Respond to correspondence attaining to Social Services.
Assist in aspects of public relations events and campaigns as assigned by the corps officer including the Christmas kettle campaign.
Control of office supplies / make the inventory of supplies every month.
Fulfill any other tasks that may assigned on as-needed bases requested by Commanding Officer.
Promote the work of the Salvation Army and its Mission with Clients, Volunteers and Community.
Confidentiality a Must
Responsible to open and close the building when required
Strong communication and organizational skills
Responsible, respectful, positive role model and be able to follow instructions
Must have a High School Diploma, and Associate Degree preferred
Well Organized and sensitive to individual’s cases.
Bilingual English/Spanish
Proficiency in computer programs such as Microsoft Office, Word, and others as required.