Executive Assistant

Under Armour, Inc. - Baltimore, MD3.9

Full-time
Under Armour is the chosen brand of this generation of athletes... and the athletes of tomorrow. We're about performance - in training and on game day, in blistering heat and bitter cold. Whatever the conditions, whatever the sport, Under Armour delivers the advantage athletes have come to demand.
That demand has created an environment of growth. An environment where building a great team is vital. An environment where doing whatever it takes is the baseline and going above and beyond to protect the Brand is commonplace.
The world's hungriest athletes live by a code, a pledge to themselves and everyone else: Protect This House... I Will. Our goal is to Build A Great Team! Will YOU…Protect This House?!

SUMMARY:
This is a fast-paced, highly interactive role where you will partner closely with the Chief People & Culture Officer (CPCP) and the HR Leadership Team to drive and deliver on strategic and business goals. The Executive Assistant to the CPCO will work across cross functional global leadership teams to ensure coordinated execution.

ESSENTIAL DUTIES & RESPONSIBILITIES:
Manage all internal/external stakeholder interactions in a professional, confident manner.
Anticipate needs of CPCO and operate at a rapid pace alongside an entrepreneurial leader.
Manage complex, highly confidential projects with shifting priorities and high performance teammates throughout the company.
Manage and monitor CPCO calendar aligned to changing priorities.
Draft materials such as agendas, letters, and other HR messaging.
Coordinate domestic and international travel and build organized, detailed trip itineraries.
Manage expense reporting for CPCO. Ensure accuracy on all transactions.
Represent the office of the CPCO on sensitive and highly confidential information with absolute discretion and tact.
Build and maintain relationships with internal and external partners.
Coordinate communications to broader HR Leadership or HR Team as needed (e.g. Events, Facilities, etc.)
Owner of HR-wide events (concept, planning and execution). This includes HR All Hands Meetings and Events
Owner of HRLT team meetings: agenda preparation, calendar maintenance, reserving and preparing physical space for meeting, preparation of related meeting materials, and communication of summarized action items to each leader and their direct reports.
Support various performance and talent management activities, including talent reviews, succession planning and annual performance review processes.
Support coordination with external vendors; assist in booking vendors, coordination of payment and follow up.
Owner of HR team office supply ordering, budget adherence, and equipment requests.
Assist with personal tasks as assigned.

CRITICAL SKILLS:
Prior experience supporting a senior executive. Able to make decisions with minimal direction and possess a service-oriented mindset.
Possess excellent cross-group collaboration and strategic communications skills.
Work independently and efficiently in the face of some level of ambiguity from executive leaders.
Prior experience working in a fast-paced environment with the ability to multi-task and remain calm under pressure.
Ability to authentically connect with people in a positive and optimistic way. Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
Flexible with change and able to shift gears quickly. Can provide examples of continually solving problems and re-prioritizes their day to keep with the demands of a fast paced, ever changing environment.
Proven ability to be a partner to the Executive by providing excellent customer service skills to internal and external partners by using tact and good judgment, ultimately deescalating issues.
Proven ability in keeping Executive focused and organized.
Strong Communication skills. Able to express facts and ideas in writing in a clear, convincing and organized manner; listen effectively, and clarify information as needed.

QUALIFICATIONS:
Service mindset
Must be detail-oriented
Exceptional multi-tasker
Capable of pushing back and having crucial conversations in a respectful manner
Possess confidence, poise and professionalism.
Guided by business common sense and integrity
Balanced blend of accountability, humility and authority
Very strong communication skills is a must
Excellent project and time management skills
Demonstrated customer service skills

COMPUTER SKILLS:
Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint.

EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree
6-10 years of Executive Assistant experience or similar work experience.

OTHER:
The ability to be flexible and accessible as needed.

At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Under Armour believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.