ADMINISTRATOR

University of Washington - Seattle, WA4.1

Full-time
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Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.

Although open until filled, priority application date is June 3, 2019.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The School of Nursing and Healthcare Leadership (SNHCL) has an outstanding opportunity for an ADMINISTRATOR. The Administrator for the SNHCL a is responsible for managing day-to-day operations for the academic unit and overseeing management of faculty and staff human resources, internal and external events, facilities/space/equipment utilization, finance, and curriculum. This position provides oversight required to integrate all business processes and create a healthy, collaborative and inclusive working environment among the faculty and staff. This position maintains effective external relationships with the campus community and external strategic community partners. The administrator works independently to make decisions to further the operational and administrative effectiveness of the unit in accordance with established University policies and procedures.

Specific responsibilities include:
ADMINISTRATION:
Implement and direct the day-to day operations for Nursing and Healthcare Leadership. Oversee management of faculty and staff human resources, fiscal resources, agency contracts, faculty and student clinical clearances, event coordination, student advising and recruiting, and time schedule and curriculum management.
Communications liaison among unit leadership and other UW units including Information Technology, Finance and Administration, Academic and Staff Human Resources, Registrar, Admissions, and UWS School of Nursing.
Provide reports, documentation and analysis to meet the needs of the Director/Dean, faculty, staff, and university leadership. Work closely with the Director/Dean on program operations, priorities, strategic plans, new program development, student academic performance metrics, and financial management.
Promptly and consistently inform the Director/Dean of program faculty and student issues;
Oversee management of program data and records. Maintain accurate records and reports related to budgets, curriculum, faculty, students and alumni for accreditation, the DOH and program reviews. Abide by the University Record Retention schedule to manage records in a timely manner.
Coordinate development and review of all program communications, ensuring accuracy and quality, including brochures, orientation and recruiting materials, admission and applications, general catalog, event marketing, quarterly newsletter, list serves, social media accounts, and the SNHCL website.
Provide oversight of course scheduling and curriculum management.

FINANCIAL RESPONSIBILITIES:
Manage all program budgets to include state, discretionary, gift, revenue, grant, scholarship, endowment, and special project budgets.
Provide financial reports and budget projections to and consult with the Director/Dean to evaluate financial needs.
Coordinate unit bi-monthly payroll.
Execute and/or directly supervise all budget activities with full authorization for expenditures for all program budgets
Oversee monthly reconciliation of all program budgets.
Supervise program staff who process day-to-day expenditures and reconciliations.
Approve all purchases, reimbursements and payments to individuals, and travel reimbursements.
Work with PIs to develop grant budgets. Approve expenditures, reconciliations and closing reports of awarded grants.
Work with campus finance personnel to coordinate the development of new budgets for grants, special program projects and/or initiatives.
Ensure compliance with University and State regulations for all financial record keeping.

PERSONNEL MANAGEMENT:
As the program’s human resources manager, the Administrator oversees and manages all HR processes and procedures.
Manage department HR and payroll processes in WorkDay including but not limited to hiring faculty and staff, academic appointments, onboarding, FTE and schedule changes, and leaves.
Hire, train, supervise, promote professional development and review performance for all unit staff
Initiate, review, and recommend personnel actions including promotions and salary actions
Oversee Program Coordinator’s supervision of temporary and permanent front desk staff
Counsel employees to resolve conflicts and maintain healthy work environment
Initiate and follow through with progressive disciplinary actions when appropriate
Assist Faculty Search committees, providing administrative support during the recruitment and search processes.
Manage the faculty academic appointment process, create quarterly and annual contracts.
Primary liaison with ISO during the hire and visa processes for foreign national faculty
Support hiring process for students and hourly employees as related to approved faculty research and sponsored projects.

CLINICAL COORDINATION:
Initiate, coordinate, process, and track education affiliation agreements with various agencies.
Oversee the collection and tracking of requirements for fieldwork and practicum courses.

STUDENT SUPPORT:
Support advising and admissions staff to diffuse potential applicant and student issues
Provide oversight of the application, admissions, registration, advising, and graduation processes
Provide backup advising to students and prospective students in the absence of an advisor.

CURRICULUM MANAGEMENT:
Oversight of the development of 1-2-year teaching schedule and production of the quarterly course schedule.
Oversight of new course or course modification proposal process in accordance with UWT Curriculum Committee and University curriculum processes and deadlines.
Liaison to campus and university curriculum and registration offices.

EVENT MANAGEMENT:
Oversee planning and management of program events
Provide budget oversight, marketing, and logistical support for all events.
Delegate event planning logistics to staff and faculty

Requirements:
Bachelor's degree in public administration, business, or related field.
Four years of experience managing administrative operations, to include office management, financial planning, and supervisory responsibilities.
Two years experience in higher education with leadership and daily administration of a complex academic or business unit.
Demonstrate ability to work independently and make decisions.

Additional requirements include:
Strong record of leadership.
Ability to work effectively with students, faculty, staff, administrators and local community members.
Advanced proficiency in Microsoft Office applications: Word, Excel, Access, Powerpoint & Outlook.
Financial planning & budget management.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Strong interpersonal, analytical and problem-solving skills.
Ability to handle student and personnel issues with discretion and confidentiality.
Demonstrated commitment to access and inclusion, with the ability to collaborate across diverse populations.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired Qualifications
Masters degree in public administration, business, or related field
Working knowledge of University of Washington and University of Washington Tacoma policies and procedures.
Experience with UW administrative systems including WorkDay; Keynes – SDB and BGT; My Financial Desktop, BI Portal, SAGE, Grant tracker, and 25Live
Proficiency in Drupal website editing