Executive Assistant

New York City DEPT OF DESIGN & CONSTRUCTION - Queens, NY (30+ days ago)


Only candidates who are permanent in the Principal Administrative Associate title, or those who are reachable on the current Principal Administrative Associate list (Exam # 5039) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. Failure to do so will result in your disqualification.The Department of Design and Construction (DDC) serves as the City's primary capital construction project manager. We build many of the civic facilities New Yorkers use every day. We provide communities with new or renovated structures such as firehouses, libraries, police precincts, courthouses, senior centers and more. To successfully manage our portfolio, we collaborate with other City agencies, as well as with emerging and world-renowned architects and consultants. Our work doesn't stop at buildings - we also design and improve vital infrastructure. Our staff delivers roadway, sewer, and water main construction projects in all five boroughs. We provide sidewalks, street reconstruction, water mains, sewers, and pedestrian ramps - quality infrastructure that is essential for a healthy, resilient city. As our city grows, so does DDC. The Department of Design and Construction is a great place to work - cultivating intellectual inspiration, professional development, and creativity. DDC is seeking an Executive Assistant to the Associate Commissioner of Human Resources & Staff Development to provide high-level administrative support. Key responsibilities include: managing the Associate Commissioner?s calendar, scheduling meetings, maintaining telephone coverage, and assisting with task tracking, deadlines, and priorities. The Executive Assistant will also be responsible for handling confidential issues for the Associate Commissioner of Human Resources & Staff Development. S/he will prepare meeting agendas; answer inquiries; assist the personnel liaisons in preparing reports and letters, and assist the Associate Commissioner in ensuring connectivity and standard practices throughout the Division.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

Five years' experience working for senior-level executive in a fast-paced environment. Proficiency in MS Office. Confidentiality, discretion, and professional presentation with excellent written and oral communications skills. Strong time management skills, including an ability to multi-task and prioritize. Excellent customer service, interpersonal and team skills.

To Apply

For City Employees, please go to Employee Self Service (ESS), click on Recruiting Activities/Careers and Search for Job ID # 365025.For all other applicants, please go to www.nyc.gov/jobs, go to Search for Open NYC Jobs and click on Non-Employee Login to search for Job ID # 365025. Do not email mail or fax your resume to DDC directly. No phone calls will be accepted.

Hours/Shift

35 Hours

Work Location

30-30 Thomson Avenue, LIC, NY

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.