The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2019 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
KEY FUNCTIONS
Executive Leadership Functions – 50%
- Perform a complex set of administrative duties and create/update an executive calendar for this faculty executive. Make virtual arrangements as required.
- Composes formal and informal correspondence. Creates and formats presentations.
- Due to emergencies such as hurricanes, be able to swiftly retool his schedule to address institutional priorities and the operation of institutional command centers.
- When required, attend institutional functions on his behalf and be able to relate effectively to him what transpired and what actions are required. Must be skilled in comprehension of various issues and be able to translate this information to the executive as needed.
- Develops and determines priorities and monitors status of special projects. Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures.
- Special projects including planning and implementing information systems and/or grant and contract preparations. Assists in strategic planning for department.
- Works directly with the department chairman and/or the department administrator for shared projects and development.
Administrative Functions – 30%
- Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
- Arranges meetings, conferences, visitor itineraries, routine CME conferences, etc. This includes reservations, catering, preparation of conference material and presentations, the preparation of agenda and minutes, and CME documentation.
- Independently coordinate, track and process all types of domestic/international leave requests (extramural, PTO, etc.) utilizing Web Schedule and Concur in an accurate and timely manner to ensure documents are approved prior to start of leave. Including, but not limited to, clinic absence forms, airline and hotel reservations, arranging ground transportation and coordinating with symposia organizers and industry sponsors, when applicable. Prepare complex travel agendas.
- CV Maintenance and Update. Create and maintain curriculum vitae (CV) in appropriate institutional format using institutional software (FIS). Update information on a monthly basis, including conducting online publication searches. Routinely attend training offered by the institution as a refresher on a routine basis. To include, as required: Other Support Page in appropriate institutional format using institutional software (FIS). Edit and proofread document for errors and consistency.
- NIH biosketch in appropriate NIH format using institutional software (FIS). Edit and proofread document for errors and consistency. Adhere to NIH Public Access Policy, by assuring all peer-reviewed articles (from 04/07/2008 to Present) for all corresponding authors are deposited in PubMedCentral (PMC) via the NIH Manuscript System (NIHMS). This involves:
- Opting in on author agreements for NIH grant-funded manuscripts to be added to PMC
- Responding to requests for approval from NIHMS
- Keeping copies of author's version of final accepted manuscript including all graphics and supplementary data. Once publications are accepted, these manuscripts should immediately be deposited into PubMedCentral in order to obtain a PMCID.
- Continuous monitoring of compliance status of manuscripts in NCBI
Finance, Grants & Other Functions – 20%
- Manage donor/discretionary funds and PRS discretionary funds. May need to initiate expense requests for both travel and other purchases. Monitor funding committed to other faculty and programs.
- Process accurate and timely travel expense reports utilizing Concur to ensure that the reimbursement is prompt.
- Coordinate administrative functions associated with the preparation of grant proposals; work with departmental research administrative staff to ensure accurate and complete proposal preparation.
- Participate in the reconciliation of unidentified charges on a quarterly basis as requested.
EDUCATION
Required: High school diploma or equivalent.
Preferred: Bachelor's degree.
EXPERIENCE
Required: Five years of administrative/secretarial experience. With preferred degree, one year of required experience.
Preferred: Experience with expense reporting, coordinating special projects and coordinating domestic and international travel.
OTHER
Required: Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 136430
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Varied
Fund Type: Hard
Pivotal Position: No
Minimum Salary: US Dollar (USD) 38,800
Midpoint Salary: US Dollar (USD) 49,500
Maximum Salary : US Dollar (USD) 60,200
Science Jobs: No
