The Anchorage office of the Public Defender Agency has an opening for a Law Office Assistant (LOA) I position. The Public Defender Agency's mission is to provide constitutionally mandated legal representation to indigent clients appointed by the court.
The duties of this position may include, but are not limited to, the following:
Answering the main phone line for the office.
Open files in database and generate corresponding forms
Log, scan, copy and redact discovery (police reports and the like received by the agency).
Calendar upcoming court hearings.
Research court files.
Review incoming court documents.
Process outgoing mail.
Closing, scanning, and archiving files.
Prepare legal documents such as pleadings and correspondence in draft and final form in accordance with deadlines, court rules and prescribed department formats and requirements.
Reviewing, preparing, notarizing and filing legal documents.
Respond to request for general information from the public, clients and other agencies by phone or in person.
Serve as a contact person and liaison between the staff and individuals outside the agency to: relay and explain case status, court appointment of legal counsel, purpose of forms and correspondence and date and time of court appearances.
Interested candidates should have some of all of the above knowledge, skills, abilities, and experience:
Proficiency in Microsoft Word, Microsoft Outlook (email and calendar systems), Adobe Professional and the internet.
Ability to quickly learn an internal case management system (database).
Excellent customer service skills, ability to deal with persons from various socioeconomic backgrounds.
Ability to work independently, take initiative, exercise sound judgment, and follow directions with minimal supervision.
Ability to adapt to changing priorities, work effectively in high pressure situations, successfully manage multiple tasks, and continue to meet deadlines despite frequent interruptions and conflicting tasks
Ability to communicate in an effective and professional manner.
Previous work experience handling confidential and sensitive documents.
In order to be granted access to the Alaska Public Safety Information Network (APSIN) and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position may be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.
One year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.).
Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month).
Vocational-Technical Certification in a business support career area (such as administrative office technology, business and marketing management, entrepreneurship, office assistant, etc.) or legal support career area (such as paralegal, legal assistant, legal secretary, criminal justice, etc.) may substitute for the required experience.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.
ADDITIONAL REQUIRED INFORMATION:
**INFORMATION REGARDING YOUR APPLICATION**
COVER LETTER REQUIREMENTS
A cover letter is required and should be attached to the application packet. The cover letter should be in a standard business format and should highlight your knowledge, skills, abilities, and experience as they pertain to the demonstrated knowledge, skills, and abilities listed in the job description above.
Your complete applicant package, including cover letter, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not provide a cover letter as required, your application package may be determined to be incomplete and will not advance to the next phase of the recruitment and selection process.
Applicants must also submit a current typing test at the time of application. Typing tests are available online at www.typingtest.com. Results should be attached to the application packet.
Please attach the required documents to your application before submitting it online or, if unable to attach to your application, submit your application online and fax them to the contact number provided in the job posting.
Applicants invited for an interview will be required to provide the following at the time of interview:
List of three (3) professional references including current daytime phone numbers. Copies of your two (2) most recent performance evaluations or two (2) letters of professional reference.
College transcripts (if using education to meet the minimum qualifications). These can also be attached to your application at the time of submission.
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed to firstname.lastname@example.org.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Administrative Assistant III