Payroll/Benefits Clerk

Southeast Mississippi Rural Health Initiative, Inc. - Hattiesburg, MS3.2

Full-timeEstimated: $35,000 - $51,000 a year
Under the general supervision of the Chief Financial Officer (CFO), the Payroll/Benefits Clerk is responsible for the maintenance of the payroll accounting system/records and employee benefits plans such as life, health, dental, and disability insurances, assists in the development of accounting policies and procedures, participates in the audits by various external entities, and participates in the various budget preparation processes. Additionally, the Payroll/Benefits Clerk is responsible for meeting the organization's payroll processing objectives, including relationships with external auditors and state and federal agencies and enrolling and terminating employee benefit coverage, as well and balancing the general ledger to employee deductions. This position requires an extremely detail orientated person with significant knowledge of the payroll procedures, including but not limited to state and federal regulations, and knowledge of insurance benefit administration.

Locks and commit timecards, preview payroll to balance with the Hours Summary Report, and process payroll bi-weekly once balanced
Reviews and approves daily any pending tax updates, pending direct deposits updates in iSolved HCM as soon as receiving notification of changes via email
Calculates and follows all instructions regarding employee garnishments, enters the garnishments into iSolved HCM timely, and prepares bi-weekly and monthly payments, by electronically submitting payments as required, and/or submits invoice to A/P (for checks) due monthly
Exports general ledger from iSolved HCM once bi-weekly payroll is processed
Enters submitted annual evaluations on bi-weekly paysheet, on employee time grid, and updates pay rates prior to each payroll
Correctly codes and enters payroll related invoices into Accounts Payable
Calculates/updates the PTO/EIB spreadsheet biweekly to ensure that PTO balance is correct in iSolved HCM
Calculates PTO-Payout correctly for eligible employees and enters it on the paysheet and iSolved HCM time grid
Enters all payroll changes to bi-weekly paysheet in a timely manner
Balances the employee benefits deduction report with the insurance benefits statement and reconciles for accuracy
Must be able to assist new employees in orientation with Finance related forms
Terminates employees in HCM in a timely manner
Terminates insurance coverages on terminated employees in a timely manner in iSolved HCM and on the insurance websites 13
Ensures that accurate amounts for insurance premiums are withheld from terminated employees
Reviews quarterly federal and state tax reports
Calculates month-end PTO and Wage accruals and makes the GL entry in Sage
Assists in preparing and provides support during the annual audit process
Enrolls new employees in benefit plans and provides benefits orientation
Prepares and communicates information to employees and former employees about benefit programs, procedures, changes, and government-mandated disclosures
Notifies employees of changes in benefit programs
Processes open enrollment benefit plan transfers
Assists in preparing materials and in presenting benefit plan changes to employees
Provides services to employees to answer their benefit questions, resolve problems related to access to or payment of benefits, orient newly eligible employees, and process enrollment forms, changes, and loan requests
Demonstrates a willingness to work flexible hours as necessary
Protects operations by keeping financial information confidential
Maintains historical records by filing documents accurately
Contributes to team effort by accomplishing related results as needed
Willingly assists the CFO in all aspects of financial management of the organization's records
Understands and adheres to the area of confidentiality relating to payroll, benefits, payables, and other financial information to the organization
Maintains prompt and regular attendance
Verify timecard at the end of each pay period
Performs related work, as assigned

Job Requirements:
Must have a minimum two year undergraduate business degree, Accounting Major
preferred, from an accredited school.
Payroll experience required. Minimum of three years of experience in payroll is required, preferably in a service organization or healthcare environment.
Must have prior experience in Audits, Benefit Plans, and IRS Form 990 preparations.
Excellent computer skills including, but not limited to, Microsoft Word, Excel, Power Point and Access
Ability to communicate in English and excellent verbal and written communication skills
Organizational and planning skills to prioritize work, handle multiple tasks simultaneously and take initiative
Works independently with little direct supervision
Interacts with difficult individuals while maintaining composure
Able to work cooperatively as a member of a team
Able to work under stress in a fast-paced environment
Maintains prompt and regular attendance.
Verify timecard at the end of each pay period
Performs related work, as assigned.

Physical and Other Requirements:
Must be able to pass a criminal background check, drug screen and physical assessment.
Must be willing to do local and out-of-state travel.
Must be able to sit, stand, or walk for long periods of time.
Must be able to lift a minimum of 10 lbs. routinely.
Southeast Mississippi Rural Health Initiative Inc