The Administrative Assistant will report to the Consulting Engagement Lead of Strategy and Consulting within the Chief Business Office. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to two Senior Directors who are members of the Strategy and Consulting Leadership Team. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of complex meetings including executive stakeholders, assembly of briefing materials, arranging travel, expense report preparation, and light phone coverage. As a working professional, he/she will be expected to handle tasks independently, proactively, and discreetly. This position will also coordinate with other Administrative Assistants in Strategy and Consulting, as well as across the organization to support the work of the department.
Provide comprehensive day-to-day administrative support to the Senior Directors:
Core responsibilities include, but are not limited to:
Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
Prepare and submit expense reports for review; perform reconciliations in line with Pfizer policy
Organize teleconferences, WebEx, videoconference and in-person meetings and ensure all technologies needed are available, operational, and all guests are registered
Request and prepare daily briefing materials for meetings in advance, handling confidential information with discretion
Screen and receive phone calls and direct appropriately
Maintain and replenish office supplies as needed
Partner with the Consulting Engagement Lead to facilitate the logistics and planning of meetings and events for Strategy and Consulting (e.g. SC Town Halls, team events, External meetings, etc.)
Manage and update distribution lists, organizational chart, key meetings documents
Assist the Consulting Engagement Lead with the Strategy and Consulting Reward & Recognition Program
Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met
Collaborate with Administrative peers on department-wide initiatives and events as needed
Manage the onboarding and off-boarding of any Strategy and Consulting contractors
Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed
Assist with administrative needs associated with recruiting new team members
Flexibility may be required to occasionally work later or longer hours to accommodate special events/assignments.
Education and Experience:
High school degree required; Bachelor’s degree preferred
5+ years administrative experience; experience supporting a senior leader preferred
Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player
Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic
Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy
A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making
Professional and articulate communication skills; able to seamlessly interact with experienced professionals.
Ability to remain calm and professional under pressure
Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative
Customer service orientation, as we are an enabling function
Technical Skills Requirements:
Excellent technical skills and comfort with new technologies that will enable simplicity and efficiency: PC proficient and expert at MS Office, including Word, Excel, PPT, Outlook, as well as other internal Pfizer systems including WebEx and videoconferencing solutions.
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
Last Date to Apply for Job: July 16, 2019
Eligible for Employee Referral Bonus
1 (First Shift) (United States of America)
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.