Construction Projects Specialist

City of Westminster, CO - Westminster, CO

Full-time | Contract
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION
The Construction Projects Specialist performs advanced and complex professional work related to the oversight of facility-related capital improvement projects from preliminary design through project close out. The position is responsible for performing a variety of construction management duties including design phase management, construction phase management; project budgeting, procurement, scheduling, quality assurance, commissioning, and coordination of occupancy.

To be considered for this position a cover letter and resume (maximum two pages) must be attached to your online electronic application, at the time of application.

The full salary range for this position is stated above. Starting wages are negotiable and dependent on the qualifications and experience of each individual candidate.The City of Westminster offers a bonus of up to $1,500 per year depending on the employee's fluency in Spanish, Hmong, and/or Laotian.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES
The mission of every employee at the City of Westminster is to deliver exceptional value and quality of life through SPIRIT. Each employee is measured by the ability to adhere to the City's core values of Service, Pride, Integrity, Responsibility, Innovation, and Teamwork.

This position supports the goals of the General Services Department, which champions the City's Mission by providing quality support and services to City departments, employees and citizens. This position also supports the goals of the Facilities Maintenance Division, which provides attractive, clean, accessible, safe, and well-maintained facilities for our citizens. It is service oriented and strives to deliver superior customer service at the lowest possible cost by continuously seeking creative and innovative solutions to meet our customers' needs.

Every employee is accountable to:
Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
Act as an ambassador by understanding and fostering the organization's mission and vision
Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
Address difficult or contentious issues in a constructive manner
Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
Work to continuously improve the efficiency and effectiveness of the service or product being delivered
Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES

Citywide - Every employee in this position is accountable to:
Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
Recognize personal strengths and weaknesses, and target areas for personal self-development
Demonstrate initiative in performing job tasks
Exhibit problem-solving skills leading to sound judgment and quality decisions
Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
Communicate effectively with individuals and groups using clear and concise verbal and written communications
Demonstrate accountability for work, and take ownership in job performance
Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific – Every employee in this position must be able to:

Demonstrate working knowledge of:
Colorado Revised Statues related to construction
Theory, principles, practices and methods of advanced construction management
City of Westminster purchasing policies and procedures
Principles, practices, and methods of contract management and methods of negotiation
Alternative project delivery methods, associated procurement methods, and contract forms, including construction management at risk and design-build
LEED program administered by Green Building Council

Possess the skill and ability to:
Develop and monitor capital improvement project budgets
Perform contract negotiation, dispute resolution, and litigation of contracts
Implement and monitor quality control and quality assurance processes
Prepare written and statistical reports on status of work
Effectively coordinate project schedules and timelines
Regularly exercise discretion and independent judgment
Exercise considerable independence and initiative
Prepare project procurement documents, including development of the scope of services
Listen well and communicate effectively orally and in writing with various audiences
Use standard office equipment, computers and software including word processing, data base management, spreadsheets, electronic mail, and project scheduling applications
Evaluate consultant and/or contractor proposals, analyze, and tabulate bids
Monitor contract payments
Interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws, including development codes, local building codes, and national standards
Perform safe and lawful operation of a motor vehicle
Establish and maintain effective working relationships with elected officials, City management, employees and the general public
Make public presentations, present ideas, data, and reports clearly and concisely both verbally and in written form
Create clear and concise written documents regarding policies and programs and then provide training on such policies
Exercise independent judgment in planning work details, prioritizing projects and technical recommendations which includes completion of projects in a timely, detailed manner
Travel to various City facilities for meetings and trainings
Work on several projects simultaneously and be able to adapt to rapidly changing priorities
Leadership – Every employee in this position is accountable to:
Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
Encourage employees and contractors to be accountable for their work and take ownership in what they do
Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
Demonstrate collaboration and conflict resolution skills with other departments and employees
JOB SPECIFIC FUNCTIONS
1. Oversees all phases of capital improvement and maintenance projects involving new construction and remodeling of City facilities

Develops preliminary facility project scope; confirms it meets end user's identified need. From the preliminary scope, develops preliminary budget and schedule. Develops project options and alternatives for consideration
Serves as project manager, overseeing construction related projects
Reviews project plans and specifications to ensure conformance to City standards and compliance with project objectives
Provides review comments to outside consultants, vendors and contractors
Ensures that goals or objectives of project are accomplished within prescribed time frame and budget requirements
2. Works closely with end users, staff from departments, and other stakeholders impacted by the project to ensure their needs and interests are addressed
Collaborates with building users, design teams and building construction teams
Inspects work for conformance to blueprints, specifications and standards
Acts as liaison between project personnel, client departments and contractors
Schedules projects to minimize downtime and impact on existing systems and work environments
3. Prepares and manages Request for Proposal (RFP) and Request for Qualifications (RFQ) documents
Reviews contractor bids, RFPs, and RFQs and selects contractors to perform work in accordance with City policies
Participate in bid openings, prepares bid tabulations, and performs pre or post-qualifying reviews of contractors. Awards contracts and prepares standard form construction contracts and agreements, professional services agreements, and required amendments, ensuring completeness
Read/review construction drawings, technical specifications, and construction documents; and to compare/contract these with City standards, equipment selection, controls documentation and other construction specific records
4. Administers and/or attends a variety of meetings to manage facility projects, to administer contracts, and to communicate project status and expectations
Verifies, approves, and processes contractor and consultant payment requests.
Administers warranty period on completed contracts; monitors compliance with warranty terms
5. Administers project close out process, including granting substantial completion, obtaining certificate of occupancy, punch list completion, project acceptance, and making final payment
6. Ensures waste generation is minimized and all wastes are properly disposed and documented
7. Monitors work site safety processes to ensure the safety of the public, staff and contractors
Responds to emergency situations, takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents
Responsible for the safety of self, others, materials, and equipment
Uses all required safety equipment and follows all safety regulations, policies and procedures
Reports all accidents and damage to City property
8. Maintains regular and punctual attendance
Other Duties and Responsibilities
1. Responsible for knowing and complying with all City and department policies, participating in professional trainings and development, and adhering to attendance and workplace attire policies
Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS
Education, Experience, Skills, Formal Training, Licenses, and Certifications

Required:
Graduation from an accredited college or university with major coursework in engineering, facilities management, construction management, or related field OR candidates without a degree may be considered if they have at least 10 years of verified experience in construction/facilities project management
Three to five years progressively responsible experience in facilities management, construction management, project management and/or engineering, or related experience

Preferred:
Project Management Professional (PMP) certification
Knowledge of energy efficient, sustainable and green building practices
LEED accredited professional
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered
Physical Requirements
The position of Construction Project Specialist is physical in nature and involves:
Constant standing and walking on uneven terrain in various conditions to perform inspections, constant squatting, bending and kneeling to perform inspections at various sites
Frequent sitting to write reports and drive to and from inspection sites; frequent twisting to inspect site structure and electrical wiring
Occasional crawling to inspect multi-level structures; occasional climbing and balancing on ladders, stairs, framing and step ladders at unprotected heights to look for structural hazards; occasional reaching overhead and below shoulder to manipulate tools and equipment
Frequent light grasp, hand manipulation and handling needed to use equipment; occasional firm grasp is needed to manipulate tools
Frequent stepping up/down to get in and out of vehicles, trenches and foundations; frequent actuate mechanism needed to safely operate vehicles
Frequent use of far acuity to detect hazards, constant use of near acuity to write reports and perform office tasks
Occasional lifting and carrying of up to thirty (30) pounds 100 feet to move ladders from vehicle to inspection site; occasional pushing/pulling of up to twenty (20) pounds to open garage doors and overhead doors

WORKING CONDITIONS
Work is frequently performed indoors and outdoors with occasional exposure to extreme temperatures. Work is performed at over 28 City facilities year round in all weather conditions. Various work assignments are performed with exposure to noise levels that may cause a distraction. Working environment may include small confined spaces, and working on top of a structure. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment
Computer (office and field), tape measures, levels, calculator, telephone (office and cellular), light ladders, small hand tools, office equipment, radios, boots, hardhat, safety glasses, gloves, city vehicle.

PRE-EMPLOYMENT REQUIREMENTS
Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
Drug screen
Physical
Must possess a valid driver's license, have a safe driving record and maintain a safe driving record for continued employment
Must be legally entitled to work in the United States
The City of Westminster offers a comprehensive benefit package including:· Health and Dental· Flexible Spending· Pension/ Retirement Plans· Term Life Insurance· Long-term Disability· Survivor Benefits· Wellness Program· General leave that provides vacation, holidays, illness leave and administrative leave· Education and Training Reimbursement, and· Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package:
http://www.cityofwestminster.us/Government/Departments/HumanResources/Employment/EmployeeBenefits