Administrative Assistant/Data Support Clerk

PMHCC Inc. - Philadelphia, PA (30+ days ago)

Position Summary:
The Regional Administrative Assistant/Data Clerk will manage the office operations of the SE County’s Regional Mental Health Services Coordination Office. This will include phone contacts, greeting visitors, and maintaining the efficient office operations. The position will also be managing data entry for the Regional data systems for the SE Counties regional programs and forensic activities. The position will also manage data related to the utilization at Norristown State Hospital for the 5 SE Counties. The position maintains the regional directory of services, regional website, and 5 County service resource documents. The position will also assist with the coordination and data input for Mental Health First Aid and other trainings.

Duties and Responsibilities:
Provide staff support to the Regional Coordinator, and Forensic Liaison and regional planning processes as needed.
Provide staff support to 5 County regional workgroup and related activities
Provide as needed staff support to consultants working on regional projects as directed by Coordinator.
Organize meetings by obtaining members availability, confirming date/time of meetings and adjusting schedule
Maintaining the effective office operations for the S.E. Regional Office,
Ordering supplies, answering phones, filing, photocopying, faxing, mailings,
Clerical support and coverage to the regional staff
Data entry of consumer related information for regional residential programs
Data entry and information gathering for the mental health forensic reentry activities
Data entry of County Census and related quantitative documents related to Norristown State Hospital
Data entry, and management of reports of consumer/program information within ACCESS, EXCEL and other data base systems
Data entry and participant registration management of various trainings (Mental Health First Aid (MHFA), Question Persuade Refer (QPR) and other pre and post training requirements, Input of post training evaluations
Compiling training packets and necessary materials for trainings.
Web page input and updates
Other duties as necessary

Skills Required:
Must be able to work independently/responsibly with very close attention to detail.
Strong organizational skills required.
Ability to multi-task
Good communications skills, both written and oral. Grammatical skills required
Proper phone etiquette a must
Computer literate – Microsoft Office
Valid Driver’s License

Education and Experience:
Minimum of high school diploma or equivalent.
Typing skills with a high level of accuracy is a plus.
Moderate computer skills required/Access database & Excel training a plus

Physical Demands:
Standing for minimum of 1 hour.
Ability to sit for extended periods, minimally 2 hours
Ability to maneuver in office.
Lifting 20-30 pounds