Student Accounting and Cashiering Services (SACS) is responsible for the administration and oversight of student accounts. This includes the accurate posting for charges for tuition and fees, housing, parking, etc. through the PeopleSoft Financials Module as well as payment posting via the CASHNet System. This includes ensuring that accurate tuition, registration, housing, parking and other fees are accurately calculated. SACS is responsible for ensuring payments are processed accurately and timely, holds placed on past due balances and collection efforts are performed including the write off of bad debt. Other responsibilities include student accounting such as reconciliation of financial aid, unclear collection, mentor application and short term loans. Other duties include disbursement of student assistant payroll, staff master payroll, as well as student refunds, student accounts audits, etc.
DUTIES AND RESPONSIBILITIES:
The Cashier will process the following: PeopleSoft (PS), CASHNet, and T-2 Flex payments, department receipts deposits from State of California, Scholarship, Procurement, Payroll Advances, Capital planning, and miscellaneous, deposits from Rideshare, Housing, Health Center, Fitness, ASI parking, and etc.; input all payments from the Extended University and Third Party billings; provide support in parking services money collections and ensure proper keying amount in PeopleSoft and CASHNet forms; ensure payment amount in equal to the amount due and place appropriate service indicators within the PS designated form; and reconcile the amounts collected during cashier session to amounts recorded by CASHNet, PS and the T2 systems. The incumbent will ensure students are eligible to register by viewing specific PS forms, students account, ensures the student does not have a hold, verifies residency in the system, as well as their current status; calculate fees and tuition base on units enrolled; determine if eligible for financial aid and /or third party sponsorship and directs the student accordingly; responsible for calculating initial and subsequent payments due under the Installment Payment Plan, completion of the form, obtaining signatures, distribution and filling; and sale of parking permits to faculty/staff. The incumbent will process payment received via mail and places the restrictive endorsement stamp on the reverse side of the payment instrument; responsible for the end of day balancing of their cash drawer by running batches payments, adding machine tapes, and compares total to PS, CASHNet and T-2 Flex cashiering totals; provide back up and support to Accounting Technician II with student accounts activities; during late registration periods, assists students with processing emergency loans, Financial Aid inquiries, student account inquiries, as well as posting appropriate adjustments to the student¿s account as required; and assist with general clerical duties. The incumbent will process Parking Related Activities such as: process sale of parking decals and properly keys payment in CASHNet and T2 systems, properly recording collections in PeopleSoft for department deposits; process citation payments in T2; and provide support to Accounting Tech II with daily parking collections.
High School Diploma or equivalent AND two (2) years of general office, clerical or financial record-keeping experience OR successful completion of a CSU campus training program in financial record keeping OR any combination of education and experience which provides the required knowledge and abilities; general knowledge of financial record-keeping methods, procedures, and practices, arithmetic and general office procedures; familiarity with, or ability to learn, governmental financial record-keeping methods; ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post figures accurately; maintain files and records; identify, trace and correct errors; follow directions; interpret and apply written rules and regulations; operate calculator, adding machine, typewriter and/or word processor; use personal computers and/or automated accounting systems; ability to effectively communicate, both verbally and in writing, with university personnel and vendors; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; and read and write English at a level appropriate to the position.
Two years or a combination of general clerical experience in cashiering software, such as PeopleSoft and CASHNet. Experience with personal computer software, such as Excel, Word, Excellent written and oral communication skills. Customer service oriented. Able to follow instruction and must have a courteous and polite attitude in the performance of his/her duties.
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. A Credit Check is required for this position.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp
Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information.
CONDITION OF EMPLOYMENT:
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html