Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.
Additional Basic Function – if applicable:
Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:
Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, athletic association regulations, various national testing agency procedures, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.
Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.
Compiles information for reports disseminated within and outside the University.
Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.
Provides clerical support for programs and projects; prepares and processes forms; maintains a system of paper and/or computerized files.
May train and direct student or temporary employees; may participate in training new employees.
Performs related duties as required.
Additional Examples of Duties – if applicable:
High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.
Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.
Bookkeeping/accounting procedures and terminology, if required by position
Office practices and procedures
Standard procedures for alphanumeric filing
Specific software may be preferred
Written communication (e.g., to compose reports, correspondence and memos)
Typing (i.e., 35 net words per minute), if required by position
Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)
Public speaking, if required by position
Gather, collate, and classify information according to established method.
Define problems, collect data, and draw valid conclusions
Apply policies and procedures
Resolve problems independently and make decisions
Read and comprehend a variety of written material
Operate various office equipment (e.g., calculator, copy machine, facsimile machine, etc.)
Operate a computer for word processing, data entry/retrieval, and data management
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Preferred Qualifications – if applicable:
NOTE: THIS POSITION WILL SUPPORT PSYCHOLOGICAL SERVICES- MENTAL HEALTH EXPERIENCE IS PREFERRED.
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements:
Normal office environment; may work varied hours to include evenings and weekends during peak periods; may require off-campus travel.
THIS IS A PART TIME TEMPORARY ASSIGNMENT- APPROXIMATELY 4 MONTHS
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.