Administrative Assistant

Carl's Jr. - Franklin, TN (30+ days ago)3.6


POSITION SUMMARY

The Administrative Assistant is responsible for providing administrative support to the Legal team, assisting in real estate expansion and franchise community based closings and/or remodels. This role will also interact with a diverse group of external clients and internal contacts of all levels.

ESSENTIAL FUNCTIONS

May perform any or all of the following duties:
Effectively answers, screens and directs all incoming telephone calls

Creates, edits and distributes interdepartmental and external correspondence using MS Office

Sorts and distributes all incoming external and internal mail

Processes all departmental invoices confirming proper coding and appropriate approvals are met

Tracks and monitors assigned tasks and ensures project deliverables meet deadlines

Uses in-house tracking system to track all contractual appointments & correspondence

Schedules and coordinates travel arrangements

Processes expense reports and confirms submitted charges match receipts

Prepares or edits PowerPoint presentations as needed

Demonstrates excellent oral and written communication skills; communicates effectively with various contacts (internal and external)

Attends training to remain current on industry trends

Participates in company meetings, webinars and conference calls

Performs other duties and/or special projects as assigned in response to changing business conditions and/or requirements

POSITION QUALIFICATIONS/CORE COMPETENCIES

Must possess approximately three (3) to four (4) years of any combination of experience and/or education that demonstrates a commanding knowledge of administrative support

AA/AS Degree preferred

Must be able to work independently or in a team environment

Must have intermediate proficiency in Microsoft Office Suite; particularly Excel and PowerPoint; experience modeling Excel spreadsheets and SharePoint is a plus

Must be able to handle multiple projects simultaneously and be flexible to accommodate shifting business priorities

Must be able to use independent judgment to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures

Experience in working with and/or processing contracts is a real plus

Must display strong analytical and organizational skills and have the ability to identify and implement process improvement strategies with positive business results

Must have strong work ethics and a high level of confidentiality to ensure proper handling of sensitive information

Experience in a law firm or legal department preferred

WORK ENVIRONMENT

Corporate Office fast paced, high volume of activity and a deadline driven environment

PHYSICAL DEMANDS

Sitting for extended periods of time, using telephone, typing and/or operating a computer and/or mouse

Travels as needed approximately zero (0)%