The Associate Vice President of Finance (“AVP”) reports to the Vice President for Financial Affairs and Treasurer and leads a team of four direct reports in the functions of Accounting, Budgeting, Non-Credit and Purchasing.
The AVP will develop multi-year financial plans and annual budgets and is responsible for establishing performance measurements and control systems to evaluate progress against the plans. The AVP will actively contribute to the establishment and review of College policy as it relates to finance, budget, non-credit programs, procurement and broader College issues concerning planning and utilization of resources.
The AVP provides high-level service and solutions and engages with all areas of the College in a transparent manner to strengthen the overall effectiveness of the College’s financial operations and works to improve the dissemination and use of financial information.
The AVP interacts with others among the President’s Leadership Council to establish goals and strategies to best serve the College and its constituents. The AVP will also participate in the New Jersey Council of County Colleges Business Officers Affinity Group, whose principal aim is to discuss current finance issues concerning New Jersey county colleges.
Characteristics, Duties, and Responsibilities
- Responsible for accounting operations, and timely reporting thereon, including accurately accounting for all College and Foundation economic transaction in accord with generally accepted accounting principles and guidance provided by the National Association of College and University Business Officers (NACUBO) and in full compliance with rules and regulations from the Office of the Secretary of Higher Education.
- Responsible for the design, implementation, and maintenance of an internal control system to prevent and detect fraud and safeguard institutional resources.
- Responsible to assure that expenditures of federal awards and state awards are in accord with the requirements of OMB Circular A-133 §31O.b and NJ Circular NJ OMB 04-04 and to timely reporting thereon.
- Responsible to assure all expenditures of grant awards are in accord with the terms of the underlying grant and to timely reporting thereon.
- Supervises the Director of Purchasing as she/he obtains needed goods and services at the best possible price, which involves developing and implementing strategic purchasing plans and making adjustments based on strengths and weaknesses while assuring that ALL procurement activities are executed in accordance with College policies and best practices and are consistent with all New Jersey State regulations and statutes relating to Community College goods, services and construction procurement; all as set forth in the job description of the Director of Purchasing.
- Supervises the Executive Director of Continuing Education and Workforce Development (“EDCEWD”) to ensure proper completion of outcomes as stated in grant and contract agreements with State and Local agencies. All must be done in accordance within established budgetary constraints. Works with the EDCEWD on new ideas for revenue generation, develops strategy for execution and assists in successful completion of action plan and strengthen and develop non-credit programs to accomplish the mission of the College.
- Provides direction and support for the College-wide budget and planning process through supervision of the Director of Financial Reporting and Budgets as he/she develops, manages and monitors the College’s budgeting process.
- Prepares all College Board of Trustees resolutions related to resource procurement and utilization in accord with applicable law and within the mission of the College.
- Responsible for the maintenance of banking relations for both the College and Foundation, including maintenance of sufficient operational funds.
- Periodically reviews policies, regulatory practices and procedures and makes recommendations for changes to the Vice President.
- Provides strategic and tactical planning input to the development, evaluation, and coordination the College’s Master Plans, including advice and recommendations to other divisions as needed.
- Promotes continuous improvement in services, processes, automation and efficiency.
- Facilitates communication among staff, management, vendors, and other accounting, technology or finance resources within and outside of the organization.
- Performs other related duties as assigned.
- Bachelor of Science in Accounting from an accredited college or university and Certified Public Accountant or MBA or Masters in Accounting with a Bachelors in a related field and Certified Public Accountant.
- Ten (10) years Accounting/Finance management, with increasing managerial and leadership responsibilities.
- Demonstrated success in managing Accounting Operations, Financial Reporting and Resource utilization.
- Specific experience with financial management and human resource management information systems.
- Experienced in business process analysis and redesign.
- Experience negotiating with vendors and contractors.
- Experience with enterprise-wide IT budget preparation and monitoring.
Competencies and Skills Required
- Creative and innovative.
- Understanding Government Accounting Standards.
- Proven ability to function effectively and manage change.
- Strong interpersonal, administrative, and organizational skills, including the ability to negotiate and resolve conflict.
- Ability to prioritize efforts when faced with tight deadlines and multiple, complex projects.
- Effective oral and written communication skills, including the ability to translate technical language to non-technical listeners.
- Proven management experience and administrative skills to motivate, organize, direct and evaluate other professional and support staff while fostering creativity and innovation in the workplace.
Physical Demands and Work Environment
- This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
- Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
- No or very limited exposure to physical risk.
- Some travel required.
Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
Union County College is an EEO/AAP Employer/Protected Veteran/Disabled
This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required, ability and willingness to travel on short notice to all on and off-campus sites as needed by the College. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.