Deputy City Clerk- Office of the Clerk and Recorder

City and County of Denver - Denver, CO3.7

Full-time
About Our Job
This posting will accept applications until January 20th. Please apply as soon as possible.

About the Office of the Clerk and Recorder

By making more than 11 million records available online and providing electronic recording, the Office of the Clerk and Recorder allows people to do business more efficiently 24 hours a day. The Office continues to prioritize innovation in every aspect of its services to deliver convenient, efficient services to the public.

For more information visit the Clerk and Recorder’s website at www.DenverClerkAndRecorder.org .

The Office of the Clerk and Recorder is currently seeking a Deputy City Clerk. As a member of the management team, you will perform a variety of specific administrative activities/projects, participate in the development of long range and short-term planning initiatives for the office, and serve as a liaison with other departmental officials, community groups, and/or other units.

In this role, you will be responsible for the oversight and management of an electronic Document Management System (eDMS) and/or Web Content Management System (WCMS) to include strategy, usability, tracking of documents on different media types, retrieval, storage, security, retention, preservation and final disposition. You will also act as the custodian of city contracts, initiate the codification of the revised municipal code, and maintain the comprehensive legislative history of city records.

The Office of the Clerk and Recorder serves as the depository for city records that have both information and historical value. The Deputy City Clerk is responsible for maintaining city records including City Council proceedings and ordinances, city rules and regulations, contracts and official appointments.

Additionally, the Deputy City Clerk:
Is responsible for the oversight and management of an electronic Document Management System (eDMS) and/or Web Content Management System (WCMS), to include strategy, usability, tracking of documents on different media types, retrieval, storage, security, retention, preservation and final disposition.
Ensures full compliance with the Colorado Open Records Act (CORA) by establishing consistent processes and procedures and providing timely and accurate responses on behalf of the Clerk and Recorders Office.
Performs legislative analysis and monitoring for legislation that may impact the Clerk and Recorders Office.
Performs a variety of specific administrative activities/projects, participates in the development of long range and short-term planning initiatives for the functional area, and serves as a liaison with other departmental officials, community groups, and/or other units.
Acts as a technical expert in the functional area, provides consultative and technical guidance to managers and/or other officials/stakeholders, and handles sensitive and/or confidential issues, complaints, and/or inquires.
Participates in the formation of operating policies and procedures, provides advice and interpretative information pertaining to policies and procedures, evaluates proposed changes to policies and procedures including the merit and overall impact of changes to the functional area, and makes recommendations.
Conducts studies and/or research projects within the scope of the functional area, prepares comprehensive reports that reflect findings and conclusions, recommends cost effective and feasible solutions in areas that require attention or change, and implements approved recommendations.
Implements procedures for evaluating effectiveness of the functional area, ensures compliance with applicable laws, regulations, and policies, and assists in establishing processes and controls to ensure compliance.
Applies management analysis techniques to solving problems and facilitating modifications/conversions, and preparing recommendations to implement new policies, procedures, and/or process changes/improvements.
About You

Our ideal candidate will have:
Three years of experience in municipal operations working with electronic document management systems, developing information management policies and procedures, and/or interpreting legal or regulatory statutes.
Experience in the legal library sciences and/or research
Experience managing an electronic Document Management System (eDMS)
Experience and/or knowledge of the Colorado Open Records Act (CORA)
Certified Municipal Clerk (CMC) designation
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:

Education requirement: Bachelor's Degree in a related field based on a specific position(s).
Experience Requirement: Three (3) years of technical or administrative experience performing research and evaluation OR three years of experience performing technical and administrative duties within the related functional area. (Some positions may require experience in a specific area.)
Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
About Everything Else
Job Profile

CA2307 Administrator I
To view the full job profile including position specifications, physical demands, and probationary period, click here .

Position Type

Unlimited
Pay Range

Pay Range $62,465.00 - $99,944.00
Agency

Clerk & Recorder's Office
Assessment Requirement

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

For information about right to work, click here for English or here for Spanish.