Administrative Assistant for the Library System

ECPI University - Virginia Beach, VA3.5

Full-timeEstimated: $32,000 - $45,000 a year
The Executive Assistant will be responsible for providing a wide variety of professional administrative support and services to the Senior Library Team with optimum levels of effectiveness and accuracy.

Interact daily with members of the Senior Library team including the Library Director, Systems librarian and Librarian Council
Interact with employees, students, alumni and vendors to assist with various activities and requests
Maintain student change of status and overdue charges for the issuance of reissued textbooks, iPads and library materials
Schedule internal and external appointments
Create and maintain reports, spreadsheets and databases, records and files
Prepare documents, applications and external reporting to meet accreditation and institutional requirements
Prepare documents for renewal process of the library system periodicals
Prepare documents for the campus test center reports
Prepare presentations to assist the Library team as needed
Oversee and coordinate meetings, reporting alerts, and instruction calendars

Education and/or Experience:
Bachelor’s degree preferred
Three or more years of experience providing administrative support to executives/upper management

Specific Skills:
Organized, flexible, self-directed
High level of interpersonal and customer service skills
Ability to communicate efficiently and effectively with all levels of the organization
Ability to handle sensitive and confidential information
Demonstrate poise, tact, and diplomacy
Ability to handle multiple tasks in a time sensitive, deadline driven environment and keep details accurate
Advanced proficiency in MS Office software
Advanced proficiency in tablets (iPad) and laptops
Advanced proficiency with internal inventory control systems
Ability to consistently prepare correspondence, reports and publications of the highest quality
Ability to establish priorities and meet deadlines
Ability to work with little or no supervision
Proficiency with Adobe Acrobat Reader, SharePoint and other office support software
Proficiency with ID card software systems
Proficiency with ILS Library management software systems
Proficiency with proctoring and testing center administration management systems

ECPI University, with campuses in Virginia, North Carolina, South Carolina, Florida and Online, is a recognized leader in awarding STEM+H degrees through innovative delivery of education to meet the needs of military and new-traditional students. ECPI University offers Master’s, Bachelor’s, and Associate’s degrees, and certification training in Technology, Health Science, Business, Criminal Justice and Culinary Arts. For over 50 years, ECPI University has been helping students achieve their educational and career goals in a hands-on, student-centered environment, while working collaboratively with employers to ensure our graduates have the knowledge and skills they need to be successful. Growth at our university creates the need for dynamic, caring professionals who are dedicated to making a difference in people's lives.

What does ECPI University have to offer?

  • Professional work environment
  • Talented and committed co-workers
  • Competitive compensation & benefits plan
ECPI University is proud to be an Equal Opportunity Employer