Job description
Here at Saul Signs, we are one of the leading firms in our industry in the South Florida area. We are hiring an Executive Administrative Assistant to join our growing team. If you're a passionate self-starter, Saul Signs is a perfect place to grow your career. Apply now!
The Executive Administrative Assistant position requires the receiving, capturing and documenting of sales leads that come into the company through telephone, email and walk in traffic. This position also requires an extensive amount of customer service support and trouble shooting. In addition to the creation of organizational systems to support and facilitate the sales efforts of the Sales Director and Sales Team. Therefore, keeping track of and organizing the Sales Director’s executive calendar will be of utmost importance as well.
Responsibilities for the Executive Administrative Assistant
- Greet visitors in a professional manner
- Provide visitors with information and direct them accordingly
- Receive sales leads via phone, email and walk in traffic and captures all necessary information to enter into the company’s CRM system
- Answer phone calls and direct callers to the appropriate party
- Provide customer service support as well as trouble shoot and resolve customer service issues that arise
- Process, sort, and route incoming and outgoing mail
- Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
- Coordinate and schedule appointments and meetings for various departments and team executives as needed
- Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
Qualifications for Executive Administrative Assistant
- High school diploma or general education degree (GED) required, associate's degree preferred
- 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
- Excellent organizational skills, ability to prioritize, and comfortable working independently
- Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
- Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
- Strong attention to detail
- Proficient computer skills and ability to operate general office equipment
- Must speak English and Spanish
Job Type: Full-time
Pay: $16.00 per hour
Saul Signs Master Inc provided the following inclusive hiring information:
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Type: Full-time
Pay: $16.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Customer service: 2 years (Preferred)
Work Location: In person
