Dynamic, well established (over 25 years), leading Plastic Manufacturing company in the Northwest Houston area seeks a self-motivated Front Office Administration Associate to join and support our team. The successful candidate will have a history of 3 plus years in an office environment handling admin task and alike.
To be considered a candidate you must be a self-starter and have a mature professional attitude. The successful candidate will be provided with all the tools to succeed. This position reports directly to the President of the company or the Vice President in his absence but may work to with directors/managers as well.
To be chosen for this role, you must have effective written and verbal communication skills and a high level of attention to detail are both important keys to success. Must have attention to detail.
Strong computer and communication skills are preferred. In this role, you will provide general office support with a variety of clerical activities and related tasks. Responsibilities include answering incoming calls, directing calls to appropriate associates, data entry, mail distribution, flow of correspondence, requisition of supplies as well as additional duties.
Qualifications
- Computer skills including proficiency in Microsoft Office
- Strong customer service background with experience in a manufacturing setting
- Administrative experience with excellent organizational and time management skills
- Ability to handle multi-line phone systems and maintain phone etiquette
- Bilingual proficiency in Spanish is a plus
- Previous experience in a front desk or office management role
Responsibilities:
- Organize files, invoices, purchase orders and receipts (if requested).
- Ensuring all calendars are accurate and organized.
- Scheduling and organizing meetings including but not limited to trade shows, company events etc.
· Assist in booking travel arrangements for owners, executives and alike.
- Greeting clients and visitors when they arrive at the office.
- Answering phone calls and responding to voicemails and emails
- Ensuring the office remains clean and organized.
- Operating and maintaining office equipment such as computers and copiers
- Checking and maintaining office supply inventory, ordering new supplies as needed
- Act as a travel coordinator
- Communicate with customers, vendors, employees, and other stakeholders via phone/email and/or in person.
- Ensure adequate office supplies.
- Assist with general office duties.
- Adapt to and manage changes in responsibilities as needed.
Job Requirements include:
· An associate degree in business, or related field required. Bachelor’s degree preferred.
· Must be a self-starter.
· Must have a professional demeanor to interact with our company and our clients.
· Effective written and verbal communication skills.
· A high level of attention to detail.
· Ability to work effectively within a team and independently.
· Competency in Microsoft applications including Word, Excel and Outlook.
· Good organizational skills.
Benefits:
· 401(k) matching
· Life insurance
· Paid time off
· Dental & Vision insurance
Schedule:
· 8-hour shift
· Day shift
· Monday to Friday
Experience:
· Customer Service Skills: 3 years (Required)
· Office Administration: 3 years (Preferred)
· Multi-Line Phone System: 3 years (Preferred)
Location:
· Houston TX
- Job Type: Full-time
- Pay: From $20.00 per hour DOE
- Hours: 8am-5pm
Job Type: Full-time
Pay: $20.71 - $21.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Life insurance
- Vision insurance
Schedule:
- Monday to Friday
- No weekends
Experience:
- Executive administrative support: 3 years (Required)
Ability to Commute:
- Houston, TX 77041 (Required)
Work Location: In person
