Administrative Assistant - Editorial

American Heart Association - Charlotte, NC

Are you ready to join an organization where you can make an extraordinary impact every single day?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day.

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Assistant - Editorial in our Dallas, TX office (remote/home based is acceptable)

The Editorial Assistant works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners, including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.

Essential Job Duties:
Assist in all aspects of the publication process, including but not limited to checking in new submissions, facilitating peer review, preparing and sending author and reviewer communications.

Assist with responding to author queries, as well as requesting and collecting author paperwork.

Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required.

Develop and maintain working knowledge of department budget and conscience effort to contribute to budget goals of department.

Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.

Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals.

Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.

Successfully complete multiple duties and projects while managing competing demands and priorities.

Want to help get your resume to the top? Take a look at the experience we require:


Bachelor’s degree in English, Communications, or related area of study or equivalent work experience.

Minimum six (6) months of related work experience.

Excellent written and oral communication skills.

Experience with Microsoft Office and Adobe Acrobat.

Project management knowledge.

Ability to work independently managing multiple projects and deadlines.

Attention to detail and strong organizational skills.

Here are some of the preferred skills we are looking for:
Publishing experience.

Copy editing and/or style editing experience.

Experience working in a nonprofit organization.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE Protected Veterans/Persons with Disabilities

Requisition ID 2019-5297

Job Family Group Science and Research

Job Category Administrative/Clerical

Additional Locations US-Anywhere


Location: Charlotte,NC