MEDICAL ADMINISTRATIVE ASSISTANT

US Department of the Air Force - Fort Worth, TX

Full-time | Part-time
Duties
Summary

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The primary purpose of this position is to serve as an Air Reserve Technician (ART) assisting in determining unit's readiness and capability to perform its peacetime/wartime mission.

Responsibilities
Provides direct support to the senior ART in planning, directing, implementing and controlling all elements of the medical unit on a day-today basis.
Provides support toward conducting studies, collecting data and identifying trends. Responsible for tracking of unit funds and medical/non-medical supply expenditures and activities.
Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
Responsible for effective management and execution of unit personnel programs. Responsible for information management processes within the unit.
Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.
Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

7

Job family (Series)

0303 Miscellaneous Clerk And Assistant

Requirements

Requirements
Conditions of Employment
Must be a United States Citizen
Travel Expenses will not be paid
Incentives will not be offered
Disclosure of Political Appointments
Preferred Military AFSC: 4A041 and Grade: E-6
Position may or will require incumbent to Fly in military and/or commercial aircraft in the performance of temporary duty (TDY) assignments
Required to meet and maintain Air Force Reserve requirements. Incumbent's regular assignments are primarily ART duties: however, the incumbent may be assigned some non-ART duties, generally not to exceed 30 percent of total responsibilities
Position may require a background security investigation to determine suitability for employment and/or a security clearance
Assumes responsibility of the supervisor, in their absence.
Qualifications
In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions, GS-303 Miscellaneous Clerk and Assistant.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes knowledge of an extensive body of office administration policies, procedures, and operations requiring extended training and experience to perform a wide variety of interrelated or nonstandard procedural assignments and resolve a wide range of problems; understanding how the office's medical administrative services relate to one another and how they relate to the wing's mission; requiring a broad understanding and detailed procedural knowledge of budget, personnel, and information processing functions of the medical unit.

FEDERALTIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
Knowledge of Air Force Reserve medical service mission, organization, programs, and functions to include aspects of carrying out unit's medical training and administrative program to ensure medical mission can be effectively accomplished.
Knowledge of practices, procedures, and methods used to measure the effectiveness, efficiency, and productivity of responsible medical programs. Skill and ability to prepare project/staff reports and deliver briefings to high level officials both civilian and military.
Knowledge of a military command structure and medical administrative concepts, theories, procedures and techniques, as well as a specialized knowledge of wartime medical operations and missions. Skill in meeting with the public, presenting briefings and working with others.
Knowledge of Air Force medical planning and programming concepts and a thorough knowledge of units medical mission, equipment specifications (Allowance Standards) and operational parameters.
Knowledge of medical and administrative programs throughout the Air Force Reserve in order to conduct studies, analyze findings, and make recommendations on substantive program changes within the unit. Ability to plan, organize, and communicate both orally and in writing.

OTHER SIGNIFICANT FACTS:
Must be able to obtain and maintain a Secret Clearance.
Assumes responsibility of the supervisor, in their absence.
The incumbent's regular assignments are primarily ART duties; however, the incumbent may also be assigned some non-ART duties, generally not to exceed 30% of total responsibilities.
Incumbent may be required to fly in military and/or commercial aircraft to perform temporary duty (TDY) assignments.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.
Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Individuals on active duty may apply 120 days before separation date and should indicate in their application their military separation date. Reservists who are mobilized may submit a copy of their mobilization orders or a statement in their application stating they are available within 120 days.

Interagency Career Transition Assistance Program (ICTAP): For information how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated in the "Highly Qualified" or "Best Qualified" Category on the rating criteria for this vacancy. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Please clearly identify in your application that you are a military spouse preference applicant.

All Federal Employees are required by PL 104-134 to have federal payments made by Direct Deposit.

Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017 suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. The law made taxable certain reimbursements and other payments, including driving mileage, airfare and lodging expenses, en-route travel to the new duty station, and temporary storage of those items. The Federal Travel Regulation Bulletin (FTR) 18-05 issued by General Services Administration (GSA) has authorized agencies to use the Withholding Tax Allowance (WTA) and Relocation Income Tax Allowance (RITA) to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals. For additional information on WTA/RITA allowances and eligibilities, please visit: https://www.gsa.gov/cdnstatic/FTR%20Bulletin%2018_05%20Relocation%20Allowances_0.pdf

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please note if duplicate/multiple application materials are submitted, we will consider the most recent submission as the one of record. If you do not meet the screen out questions, you will not receive any further consideration. Please follow all instructions carefully. Errors or omissions may affect your rating.

You will be rated under Category Rating procedures based on the extent to which your experience meets the Knowledge, Skills and Abilities for the position and rated as shown below. Additional points are not added for veterans' preference; however, preference is still applied. Applicants eligible for veteran's preference will receive selection priority over non-veterans within the same quality category. Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire. You will receive a rating based on your responses to the assessment questionnaire. The rating is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities.

If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified- Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position. Highly Qualified- Candidates in this category possess good skills and experience above the minimum requirements for announced position. Qualified- Candidates in this category meet the minimum experience requirements for announced position.

Background checks and security clearance
Security clearance

Secret

Drug test required

No

Position sensitivity and risk

Moderate Risk (MR)

Trust determination process

National security

Required Documents

Required Documents

The following documents are required:
1. Resume - Work experience sections must show inclusive dates (month/year) and number of hours worked per week. If in a Reserve component, you should also identify any man-days or active duty days (total number of days) within the corresponding work experience block, if applicable. Additional information on what your resume must contain can be found on the following link: http://www.afrc.af.mil/Portals/87/documents/jobs/FEDERAL-JOB-INFORMATION-MARCH-2018.pdf.
2. Occupational Assessment Questionnaire

3. Other supporting documents:
Veterans Preference Documentation, if applicable - To successfully claim veterans' preference, your resume/supplemental data must clearly show your entitlement. If you are claiming Veterans' Preference, please see the information below:

COPY OF DD 214, CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY PROVIDED MUST IDENTIFY TYPE OF SEPARATION, CHARACTER OF SERVICE AND NARRATIVE REASON FOR SEPARATION.

Claims for 5-Point Veterans' Preference. Submit official documentation such as (1) a DD 214, Certificate of Release or Discharge from Active Duty - Member 4 copy (2) (2) Virtual MPF awards and decoration printout and Statement of Service Letter/DD-214; or (3) Statement of Service Letter or other form of certification signed by a Military Personnelist or other authorizing official (Commander of your unit or higher headquarters) who certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The certification should also include your rank, dates of active duty service, the type of Discharge and Character of Service (for members in a Reserve component, the letter must clearly identify 180 consecutive days of active duty, not for training).

If selected, you will be required to submit a copy of your DD 214 prior to entering on duty.

Claims for 10-Point Veterans' Preference. Submit the following documents: (1) Standard Form 15, pages 1&2 (Revised Oct 13 or later; previous editions are unusable); (2) a letter from the Veterans Administration, dated 1991 or later identifying percentage of disability. The Employment Letter is the preferred supporting documentation which must be submitted with the SF 15. The Employment Letter can be requested through the Veterans Administration by calling 1-800-827-1000; and (3) a DD 214 Member 4 copy. If sufficient information is not provided, tentative preference may be granted based on 5- Point Veterans' Preference criteria as stated above.

For Additional details on veteran's preference, please refer to the OPM VetGuide at http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

The above mentioned forms may be obtained from the Air Force Reserve website at http://www.afrc.af.mil/AboutUs/JobOpportunities.aspx.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.