Operations Assistant - K

Vassar College - Poughkeepsie, NY

Full-time
Vassar College

Operations Assistant - K

Department: Alumnae/i Affairs & Development Office

Duration of Position: Full year / Full time

Position Type: Staff

Posting Date:
Posting Removal Date: Open Until Filled

Posting Number: 1001608

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free/tobacco free campus.

Position Summary and ResponsibilitiesReporting to the Data Records Manager within the Operations unit of Office of Alumnae/i Affairs and Development (OAAD), the Operations Assistant has a primary responsibility for imaging documents using a large central database and imaging software. Documents are highly confidential and time-sensitive. The Operations Assistant will have responsibility for records maintenance including dissemination of information to class and club leadership. This position will also assist with data entry projects and provide limited administrative assistance to the Associate Vice President for Operations.

Responsibilities:
Scan, index and file documents for storage;
Image gift/pledge paperwork daily to ensure the Donor Relations team can acknowledge our most generous donors;
Complete imaging projects from various departments within OAAD;
Perform data entry procedures to update the database and disseminate obituaries and reports to class and club leadership;
Assist with data entry of parent records for incoming students;
Work with the computer information services liaison on Perceptive Content software upgrades as needed;
Assist in retrieving documents for annual audits, requests for documents from family members or community researchers, and/or special projects as they occur;
Contact constituents with donation inquires;
Order office supplies and maintains inventories;
Serve as liaison for telecommunications within OAAD; facilitate phone set-up for new employees, update phone lists and maintain information for conference call numbers;
Organize calendar year-end scheduling for staffing office during the holiday break;
Additional duties such as filing, copying, organizing and assisting with setting up meetings on Google calendar;
Other duties as assigned.

Qualifications
Qualifications: Two to four years of computer, database and technical experience and/or training. Knowledge of Hyperion, Banner, Perceptive Software Inc., and WebNow preferred; Knowledge of Microsoft Word, Microsoft Excel, and the Google Suite of products required; Strong organizational skills and the ability to perform routine tasks while ensuring accuracy required; Ability to exercise discretion, maintain confidentiality, be detail oriented and work independently; Excellent written and verbal communication skills; Ability to manage competing priorities while maintaining accuracy is essential to the smooth operation of OAAD's relationship with its constituents.

Required Applicant Documents
Resume
Cover Letter
Contact Information for 3 References

Optional Applicant Documents

Special Instructions to Applicants
To complete the on-line application process, you will be required to attach your resume, cover letter and contact information for 3 professional references (Word or PDF format required). This position will remain open until filled.

For full consideration applicants should apply by:
Anticipated Start Date:
Anticipated End Date (If Applicable):
To Apply
All applicants must apply online at: https://employment.vassar.edu.

Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.