Procurement Spec

Houghton Mifflin Harcourt - Orlando, FL3.6

30+ days agoFull-time
Job Requisition ID: 13341

Additional Locations:
The Indirect Procurement Specialist will support the Category Managers and Category Leads with RFx sourcing for all categories. This key role requires knowledge of the procurement and RFx process to ensure consistency across Indirect Procurement. This position will act as the key point of contact with the Category Managers and Category Leads for sourcing projects. This position is also responsible for maintaining the HMH Contract Management database for new and renewal contract information and ensuring that all supporting documents are attached and filed within each individual supplier folders for easy accessibility for IP Category Managers. In addition, this role will coordinate, prepare project status update reporting, and participate on weekly calls for status updates on upcoming contract expirations. Excellent communication, customer service, and problem solving skills are required in this role to quickly resolve issues or escalate to appropriate Category Manager or Category Leads. This role will work to influence best practices and provide insightful data analysis to support organizational primary objectives. Primary responsibilities include:


  • Receive project request from business owner. Gather all relevant spend data as requested.
  • Obtain and key legal terms and/or template required for RFx
  • Coordinate mutual NDA with suppliers and ensure full execution
  • Create RFx documents using HMH templates and ensure legal requirements and IT security requirements are included
  • Create sourcing and evaluation documents to include RFx scorecard
  • Issue RFx to suppliers which will include a detailed timeline
  • Review RFx documents to ensure all fields are populated including IT security questionnaire
  • Support Category Managers / Leads on projects as requested

Create and maintain a library of RFx document templates

Work with Category Managers/Leads to create and standardized RFx documents including legal and security requirements, sourcing and evaluation documents and supplier scorecard

Develop and/or change process documentation using Visio

Maintain a list of current and closed sourcing projects


Upkeep and monitoring of the Contract Management Database

Gather all relevant spend data as requested

Education and Experience


Bachelor’s degree in Business, Procurement, Finance or related field
2-4 years industry experience in procurement operations
Experience with sourcing processes and tools. Ability to draft and manage the RFP process, perform spend analytics, and develop recommendations
Advanced computer skills (e.g. Microsoft Outlook, Word, Excel, PowerPoint, Access)

Demonstrated proficiency in Project Management

Physical Requirements

Might be in a stationary position for a considerable time (sitting and/or standing).

The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Must be able to collaborate with colleagues via face to face, conference calls, and online meetings.

Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom. HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.

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Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.