National Business Aviation Association - Washington, DC2.5

Full-timeEstimated: $83,000 - $110,000 a year
Job Title: Controller

NBAA is seeking a Controller, to provide oversight and management to NBAA’s accounting department. This position is a hands-on financial leader who helps ensure that organizational objectives are met by analyzing and maintaining the association’s schedules and systems as directed by the CFO.

NBAA is a nonprofit trade association serving a dynamic and growing industry. From our downtown Washington, DC, office, staff members deliver top-notch customer service to our members across the world. NBAA offers generous benefits and a collegial work environment in the heart of the nation’s capital.

NBAA seeks candidates with excellent analytical and organizational skills, strong attention to detail and the ability to effectively communicate, both in writing and orally, with multiple stakeholder groups, including staff, independent contractors and members. NBAA is looking for an experienced controller who can build productive relationships with a wide variety of people. If that sounds like you, please submit your cover letter and resume.

National Business Aviation Association, Inc.

Job Description

Job Title: Controller

Division: Administration

Reports to: CFO

FLSA Status: Exempt

Prepared Date: 6/1/2019

Location: Washington, DC

Status: Regular Full Time


This position is a hands-on financial leader who helps ensure that organizational objectives are met by analyzing and maintaining the association’s schedules and systems as directed by the CFO. Additional responsibilities include completing administrative duties related to organizational needs and acting as a liaison with other departments to maintain reliable financial reports.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Specific duties and responsibilities include but are not limited to:

Prepares monthly and year end financial statements and conducts analysis of the major balance sheet and income statement accounts
Prepares monthly accruals, including accruals for meetings that have taken place in the month reported on or prior months
Supervises reconciliation of meeting revenue
Prepares and reviews monthly journal entries
Scans general ledger on a regular basis and reclassifies any posting errors
Complete analysis of financial results including financial trends and budget variances with developing recommendations
Reviews and manages internal control policies and evaluates effectiveness on an ongoing basis
Reviews and updates the Accounting Procedures Manual and schedule of duties, including recommending changes
Ensures department is properly cross-trained
Reviews bi-weekly payroll, payroll taxes and employee benefits payroll deductions; serves as back-up to payroll processor
Reviews payroll compliance with government regulations and NBAA policies
Reviews vendor invoices and employee expense reports prior to payment
Supervises the collection process of past due amounts including coordinating meetings with other departments responsible for billing and collections; proposes write-offs of uncollectible balances owed
Manages the credit card merchant account processing, including adding new accounts when necessary
Coordinates the annual audit and serves as a key point of contact for external auditors; including managing preparation and support of all external audits.
Prepares business insurance renewals
Prepares organizer to provide to accounting firm so they can prepare IRS Form 990, 990T and other federal and state tax forms
Coordinates NBAA’s budget process
Manages the Financial Report Writing Software-One Stop Reporting (OSR) administration
Manages the MS Dynamics SL (Solomon) financial accounting database and iMIS database
Manages Concur Expense Report software and accounts payable data base
Manages the Fixed Asset Software (FAS) administration
Performs other accounting related duties as assigned
Trains staff on accounting methods and procedures
Travel – Less than 10% per year
Actively participates in all company required meetings
Follows and administers all company policies and acts as a role model in the adherence to policies
Responsible for performing his/her job in the most cost- effective method to accomplish his/her job duties
Supervision Received – Works under minimal supervision
Decision Making – Scope of Authority: Works closely within clearly defined parameters and rules
Contacts – Works with NBAA staff, vendors, members, exhibitors and advertisers to give information and advises others




Effectively supervises Accounting Department staff and mentors their development


Specific requirements include but are not limited to:

Hardworking and detail-oriented
Comprehensive knowledge of broad-based financial accounting standards
Demonstrated familiarity with the principles of not-for-profit accounting
Knowledge of regulations and best practices for payroll processing
Ability to maintain confidentiality of sensitive issues
Working knowledge of Excel & other Microsoft Office products
Working knowledge of credit card processing
Ability to prioritize tasks between hands on and delegating
Experience with international business
Ability to work in a high transaction volume environment
Ability to work overtime on an as-needed basis
Ability to make recommendations to provide improvements and efficiencies
Excellent organizational and analytical skills
Ability to work independently as well as in a team environment
Ability to meet deadlines
Excellent communication skills including the ability to explain and educate staff at all levels
Excellent supervisory skills
Excellent customer service skills
Strong problem-solving skills
Strong management skills


Accredited bachelor’s degree in accounting or related area


At least seven years of accounting experience in a computerized environment
At least five years of supervising three or more staff members
Experience with automated accounts receivable, member management database system and credit card processing


CPA license
Microsoft Dynamics SL (Solomon) experience
iMIS database experience strongly preferred
One Stop Reporter software experience
Fixed Asset Software (FAS) experience
Accounts Payable Document Retention software experience (preferably PN3)
Not-for-profit experience with trade associations