Office MANAGER, RECEPTIONIST, ADMINISTRATIVE SERVICE MANAGERS, BUSINESS PROFESSIONAL who is willing and responsible for a diverse set of administrative tasks. Whether calculating payroll or hiring new employees, office managers must perform their duties with decisiveness and accuracy for a business to perform well. This position may require you to work very closely with the CEO/CFO/COO as the personal assistant of the company business, if so confidentiality is important you may be required to sign a non-disclosure agreement.(so please be prepared, Go get the job : -)
Employers only usually require a high school diploma or GED, but some employers may require a bachelor's degree for office managers. MUST BE ABLE TO OPERATE A COMPUTER, MUST BE VERY PROFESSIONAL, WELL SPOKEN, WELL GROOMED &VERY POLITE! ( Please & Thank You always Work!)
Office Manager's Duties
Office manager's duties can vary significantly based on the size and type of organization of employment. For example, managers working within a small dental office may be required to greet patients, set appointments, and handle billing; while managers working within a corporate office may focus exclusively on one aspect of the business, such as insurance processing. Duties also might include evaluating office procedures and looking for more efficient ways of conducting processes.
Office managers must be adept at supervising other employees in a fair, consistent manner. They must have the ability to motivate others, encouraging them to increase both productivity and work quality. Supervisory duties may also include hiring and firing employees and resolving disputes or other issues that arise among employees. Within sales offices, office managers may track the sales force; reporting monthly sales numbers, and noting areas in need of improvement.
Office Manager Responsibilities
In addition to overseeing personnel, office managers ensure the smooth functioning of a business. For example, office managers within a healthcare facility may be called upon to order general supplies like paper, pens, and toner, as well as medical supplies such as syringes, medicine or vaccinations from specific vendors. Accordingly, managers may be required to research several vendors for pricing, delivery dates, and other terms of sale.
With the increasing use of computer systems, office managers may also be responsible for ensuring that systems operate cohesively. In small offices that don't have their own computer support personnel, office managers may need computer systems troubleshooting skills. In larger offices, managers may oversee the work of technical specialists; recording frequent problems and research potential solutions.
Some office managers may take on accounting responsibilities. In these cases, office managers may be required to oversee payroll expenses, send invoices, and process paperwork. For example, an office manager may be required to monitor over time, ensuring that expenses remain as low as possible, while another manager may be called upon to follow up unpaid invoices.
Intake coordinators provide the initial contact a client has with a counseling agency or organization. They may conduct brief telephone screenings to determine the nature and extent of the client's problem and whether the agency can provide the services the client is requesting. They also meet with clients to perform intake assessments that take into account any psychological, social and biological problems that may be affecting the client's life and discuss the client's goals and expectations of treatment.
If applicable to the setting, intake coordinators may be responsible for verifying insurance information and mental health coverage. Intake assessments usually last between 30 and 40 minutes. After an intake assessment is completed, the intake coordinator refers the client to a staff counselor to begin the treatment process. Sometimes, intake coordinators may determine that the agency or organization is not an appropriate match for a client's needs and will refer the client to a more suitable facility.
Intake coordinators are members of interdisciplinary mental health teams that may consist of social workers, professional counselors, psychologists, and psychiatrists. They work in diverse environments, such as mental health clinics, youth counseling organizations, community services agencies and college or university counseling centers. The nature of the work can be stressful and fast-paced due to the high clientele volume and limited staff resources.
In addition to having excellent verbal and written communication skills, intake coordinators must be able to multitask and handle working in a high-stress environment with a calm and professional demeanor. Intake coordinators often work with clients from a variety of backgrounds. They need to be aware of, and sensitive to, cultural, ethnic and economic diversity and skilled at handling clients who are dealing with difficult problems and life situations.
Job Types: Full-time, Part-time