Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
Under general supervision of the Center Director, the Business Coordinator performs a variety of business, fiscal and administrative duties for UCSD's Early Childhood Education Center. Develop and prepare department budgets for review by ECEC Director. Reconcile all ledgers for departmental accounts for multiple funding sources and accounts.
Oversee enrollment, expenditures and management of the California Department of Education (CDE) Child Development Division (CDD) funding contracts. Analyze and interpret policies from the State for operational compliance with regulations. Monitor California Department of Education Management Bulletins and write fiscal and administrative policies and procedures for ECEC to remain in compliance and support changes in CDE regulations.
Oversee the maintenance of waiting list for over 500 University students, faculty and staff in need of child care. Ensure procurement and fiscal compliance with the federal food program; maintain required records and prepare reports. Review administrative staff time and attendance records to ensure compliance with State and Federal regulations related to teacher - child ratios; make recommendations to ECEC Director for appropriate staffing patterns to meet operational needs of the program. Coordinate yearly external audit; maintain internal policies and procedures based on campus and state licensing requirements.
- Working knowledge of financial processes, policies and procedures. Graduation from college with a major in business administration, educational administration or an allied field, and progressive professional experience in administrative analysis or operations research; or an equivalent combination of education and experience.
- Demonstrated general business administration experience; technical skills to interpret and apply business principles to financial and administrative functions.
- Proven experience with generally accepted accounting principles, accounting practices and methodologies. Thorough understanding of the relationship between assets, liabilities, revenues, expenses and cash flow.
- Strong knowledge of financial data management and reporting systems. Knowledge/understanding of general accounting and financial reporting systems including budget vs. actual reports, operating ledgers and financial statements.
- Proficiency in the use of spreadsheet and database software. Ability as demonstrated through experience to accurately prepare complex reports and spreadsheets.
- Knowledge of records management systems and records retention policies, practice and design providing the ability to maintain electronic and hard copy files in a manner that promotes quick retrieval, archiving and purging of records.
- Strong knowledge of various computer software programs such as word processing (Word), spreadsheet (Excel), database management (Access), email (Outlook) and internet browsers. Strong ability to conceptualize how to use computer applications for analysis, planning, reporting and communication.
- Excellent supervisory experience. Experience successfully leading teams, identifying training and development needs, evaluating workloads and resources, and planning and organizing day-to-day activities. Skills to provide coaching and mentoring to support staff. Ability as through experience to work with diverse populations.
- Experience recommending hires, promotions, classifications, progressive discipline, dismissal actions, and evaluating performance. Experience effectively following operational and human resources practices.
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Experience administering contracts and agreements to ensure conformance with guidelines and policies.
- Demonstrated experience working with federal and state regulations (Titles 5 and 22) applicable to a child development facility, including eligibility criteria for financial aid, student status and employment rules.
- Experience in developing, revising, writing and implementing operational and administrative policies, procedures and practices. Strong writing skills with ability to produce correspondence and reports using accurate grammar, style and punctuation.
- Ability to function effectively as a member of a team. Excellent communication and interpersonal skills with ability to work as part of a team and to interact in a professional, friendly, courteous manager.
- Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multitask in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
- Demonstrated experience supervising in a union environment preferred.
- Possess and maintain current CPR/First Aid cards preferred.
- Must possess and maintain current Health Screening Report including TB clearance and Immunization status.
- Must possess and maintain proof of immunization against influenza, pertussis, and measles. Each employee shall receive an influenza vaccination between August 1 and December 1 of each year.
- DOJ/FBI Livescan fingerprint clearance with Child Abuse Index clearance required prior to hire, with association through California Department of Social Services Community Care Licensing Division.
This position meets the requirements for a mandated reporter under CANRA.