Full Job Description
Welltower Inc. (NYSE: WELL), an S&P 500 company headquartered in Toledo, Ohio, is driving the transformation of healthcare infrastructure. With an enterprise value of over $50B, Welltower is the world’s largest healthcare real estate investment trust (REIT). Concentrated in major, high-growth markets throughout the United States, Canada, and the United Kingdom, Welltower delivers the health care infrastructure necessary to facilitate better treatment at lower costs and keep patients out of the hospital. We provide real estate capital to leading seniors housing operators, post-acute care providers, and health systems, enabling these companies to grow, innovate, and ultimately provide better care. Our impact will be profound as we advance our work, our mission, and continue to assemble a diverse, talented, performance-focused team of employees.
The Administrative Assistant provides assistance and support to the Tax team. The candidate will be accountable for a wide range of responsibilities including administrative support, calendar management, payment requests and tax return administrative support. Being able to proactively solve problems, support multiple individuals, communicate in an effective way, and conduct themselves in a professional manner is a must. The successful candidate will have excellent interpersonal skills and strong skills in Microsoft Office products.
Provide administrative and telephone support;
Manage calendars and schedules;
Make travel arrangements and process expense reports;
Process and maintain check requests
Process tax returns by following the Tax – OneSource Workflow Process;
Preparing FedEx packages, tracking receipt and scanning and uploading documents
Preparing, reviewing and formatting final versions of correspondence;
Creating/managing Tax memos and uploading supporting materials
Promptly respond to requests with accuracy and a professional demeanor;
Demonstrates an awareness of fundamental business principles, as well as an understanding of the overall industry in which the business operates;
Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals;
Effectively use standard office equipment such as a computer, fax, copier, and scanner; and
Perform clerical, administrative and sales support duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
High quality, professional oral and written skills to project a positive image of the business through telephone and email communications (speak with confidence using clear, concise sentences that are easily understood and produce well thought-out, professional correspondence free of grammatical and spelling errors)
Advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
Strong team player with a focus towards customer service, and flexibility in the face of change
The ability to foresee problems and prevent them by taking proactive actions
The ability to self-motivate, work in a dynamic environment, and work independently to consistently meet deadlines as required
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Sound judgment and the ability to make reasonable decisions in the absence of direction, and swiftly refer problems/issues to the appropriate person(s) when necessary
A positive and professional attitude.
No travel is expected for this position.
Experience: 2-4 years of administrative support experience. Experience with Outlook and Microsoft Suite.
Education: Associates or Bachelor’s degree in business administration or relevant work experience in similar field.
Applicants must be able to pass a pre-employment drug screen including nicotine screen (in states where permissible).
Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet