Project Manager I

City & County of San Francisco - San Francisco, CA4.2

30+ days agoFull-time
Introduction

AMMENDED AND REISSUED ON 8/24/18 TO CHANGE FILING DEADLINE TO CONTINUOUS

The Recreation and Park Department is accepting applications for 5502 Project Manager I in the Operations Division. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer with appointment duration of up to three (3) years.

ABOUT US

The San Francisco Recreation and Park Department manages and maintains more than 220 parks, playgrounds, and open spaces in the city, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 24 large, full-complex recreation centers, 9 swimming pools, 5 golf courses, community gardens, sports fields and numerous clubhouses that offer a variety of sports- and arts-related recreation programs for people of all ages. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts and Lake Merced.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park patrol officers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

POSITION DESCRIPTION

The Operations Division of San Francisco Recreation & Parks is responsible for accomplishing a wide-ranging number of small capital projects that have amassed due to years of deferred maintenance for the infrastructure that comprise the complex systems that sustain our 220 parks and their associated buildings and facilities. In addition, the Department has experienced significant growth in the receipt of philanthropic funds that now constitute nearly one-third of the Department’s revenue stream. Much of this philanthropy is in the form of funding for specific projects or gifts-in-place that donors wish to support within our park system. Both issues generate a large number of temporary projects that separately do not rise to the level of a bond-funded capital project but exceed the Administrative Code threshold for in-house work ($10,000) and require the competitive bid process. Additionally, taken together, these projects result in a substantial dollar level and their completion timelines often continue over a multi-year period.

Deferred Maintenance Projects: Each fiscal year, several million dollars is dedicated to deferred maintenance projects from the below sources:

An annual appropriation by the Recreation & Park Commission from the Open Space Fund Contingency Reserve
Several specific budget lines for deferred maintenance in the annual General Fund Capital Budget for the Department.
In addition, each fiscal year the Department receives a number of Add Back budget appropriations from the Board of Supervisors to fund project-based park improvements within specific Supervisorial Districts Philanthropy Projects Gifts-in-Place for Park Improvements: The Department is benefiting from a marked increase in philanthropic giving designed to fund specific park improvements, each of which needs a project manager to oversee the concept design, construction documents, and contractor performance to realize such gift-in-place projects on public parkland. A Project Manager I is required to plan, organize, direct, and control these complex park projects from concept through design and construction to close-out of the project contract. This professional expertise is not found in any other position or function within the Operations Division and is critical to successfully accomplishing this key responsibility for parkland maintenance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Project Manager I in the Operations Division will be responsible for overseeing the planning, design, and construction of fifteen to twenty deferred maintenance and/or philanthropy projects. Duties include, but are not limited to:

Prepares and monitors budgets and funding plans, project schedules and expenditure schedules;
Oversees the completion of conceptual design, detail design, contract documentation, and construction;
Controls project cost and schedule; reviews change orders; serves as primary contact for all parties involved in the project;
Prepares engineering designs, drawings and specifications to ensure compliance with requirements and project objectives for maintenance projects; prepares cost estimates of labor, equipment, and materials; performs routine engineering calculations;
Prepares and supervises the preparation of documents, including advertisement for bids, instructions to bidders, detailed specifications, and contract bonds; reviews and analyzes bids for conformance with specifications and for approval of final awarding of bids; negotiates contracts and contract modifications; and resolves claims and disputes;
Oversees professional and technical engineering personnel, including consultants, in the preparation of engineering studies, reports, designs, calculations, cost estimates, specifications, and contract documents for a wide variety of routine projects concerned with the construction, maintenance or operation of RDP facilities;
Prepares, reviews, and checks routine studies, calculations, designs, drawings, sketches, and plans for a variety of engineering projects using AutoCAD and other software tools;
Conducts field inspections of existing structures to determine the necessity for future construction, repair, or maintenance; conducts preliminary field studies and surveys and collects data relative to the preparation of designs and drawings; reviews and analyzes field data and results of office research to determine necessary corrective measures;
Conducts routine field inspections of construction and repair projects in progress to ensure conformance with plans, specifications and codes; checks and records work progress at various construction sites; and makes progress payments;
Gathers, prepares and maintains engineering data, records and reports;
Prepares reports, contract specifications, lists of materials, and cost estimates;
Collaborates with Structural Maintenance Yard personnel to complete projects;
Makes presentations to key stakeholders, the Recreation and Park Commission, Board of Supervisors, or other City agencies, and represents the Recreation and Park Department on task forces and working groups;
Prepares and coordinates Requests for Proposals, negotiates and monitors consultant contracts, and develops Memoranda of Understanding;
Works extensively with the public, private contractors, special interest groups, governmental funding and regulatory agencies, and City and County departments;
Meets with other Operations Division staff to review project schedules and budgets, and assess progress or lack thereof on project implementation;
Makes recommendations on how to increase speed, efficiency, or quality of project delivery;
Leads initiatives based on those recommendations, forms inter- and intra- departmental workgroups to revise business processes, and troubleshoots projects;
Assists in the development and review of monthly financial projections;
Manages Environmental Review processes and/or obtains permits; and
Performs other duties as required.
Minimum Qualifications
1. Bachelor's Degree in architecture, engineering, planning, or landscape plus four years of responsible architectural, engineering or constructions management experience; OR

2. A Bachelor's Degree in another field plus six years of responsible experience in a field directly related to the project; OR

3. Eight years of architectural, engineering, or construction management experience in a field directly related to the project; OR

4. California registration as professional engineer or architect.

Professional training in project management is desirable and may be a requirement in some departments. Essential duties require the following physical skills and work environment: Work is performed in the office and in the field, involving attendance at meetings in the community and visits to construction sites, which may be in remote locations. Some assignments may require driving and/or extensive night or weekend work. Project management methodology certifications such as the following are highly desirable and may be required in some departments: Project Management Professional Certification from the Project Management Institute.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:

Project Management Certificate
Progressively significant and increasingly responsible experience in project management
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

Select the desired job announcement (PEX-5502-088782)
Select "Apply" and read and acknowledge the information
Select either "I am a New User" if you have not previously registered, or "I have Registered Previously"
Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst Antonio Archuleta by telephone at (415) 831-6858, or by email at antonio.archuleta@sfgov.org.

Selection Procedures

Note:
Applicants who meet the minimum qualifications are not guaranteed to advance through all steps of the selection process.

Verification:
Applicants will be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please have your documentation available. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion
Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this recruitment can find information on requesting a reasonable accommodation at http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities.

Terms of the Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.

Copies of Application Documents
Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: August 9, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
REC / AA / 415-831-6858

Benefits
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.