Executive Assistant, Chief Merchandising Officer

Sephora - San Francisco, CA4.0

30+ days agoFull-time
Job ID: 155323
Location Name: CA-FSC SF Off (0174)
Address: 525 Market St, 32nd Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type (Regular/Temporary): Regular
Job Function: Merchandising

Position: Executive Assistant, Chief Merchandising Officer
Location: San Francisco, CA

Your role at Sephora:
As an Executive Assistant, you will be responsible for anticipating and executing on the intricate, dynamic needs of senior leadership, as well as partnering on special projects and organizing brand events. Reporting to the Chief Merchandising Officer, you will be overseeing a robust calendar, meeting planning and coordination and spearheading event organization and project management, with flawless communication! In addition, you will:

Manage and organize Chief Merchandising Officer’s highly complex and demanding Microsoft Outlook calendar and partner with travel department to ensure smooth execution of travel, accommodations and logistics
Represent executive with excellent and poised communication to both external partners and internal clients
Plan, coordinate and execute a variety of internal and external facing meetings, events and off-sites, which may include cross functional teams and outside vendors and handle all logistical and budget requirements related to the above; events including: brand summits, store director conferences, company holiday party, etc.
Assist with team building activities and culture to serve as the barometer for team morale by attending and facilitating events; activities including off-sites, brand events and brown bag speaker series, etc.
Brand face with our internal merchandising team, supporting makeup, skin, hair categories; as well as liaise with external brand partners to facilitate communication, project completion and event coordination
Prepare meeting and event materials ahead of time when applicable
Screen and route phone calls and emails with the utmost professionalism
Handle highly confidential and/or sensitive departmental matters with discretion and tact
Partner with other Sephora Executive Assistants to provide additional support or back-up when needed
Demonstrate our Sephora values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative.

We’re excited about you if you have:
Minimum of 3-5 years of executive administration work experience in a fast-paced environment
Genuine passion for providing outstanding hospitality and service; comfortability event planning, vendor management and negotiation
Comfortable making decision and maintaining high level of confidentiality
Mastery of communication and program proficiency: excellent verbal and written communication skills and strong proficiency with Microsoft Office: Outlook, Word, Excel, and PowerPoint
Ability to deliver and complete tasks against multiple projects and deadlines, while having a strong attention to detail and follow up
Strong interpersonal skills and org savviness; swift ability to partner with high level internal external partners
Demonstrated ability to take initiative and anticipate needs

You’ll love working here because:
The people. You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams – people you can be proud to work with.
The product. Employees enjoy a product discount and receive free product (“gratis”) various times throughout the year. (Think your friends and family love you now? Just wait until you work at Sephora!)
The business. It feels good to win – and Sephora is a leader in the retail industry, defining experiential retail with a digital focus and creating the most loved beauty community in the world…with the awards and accolades to back it up.
The perks. Sephora offers comprehensive medical benefits, generous vacation/holiday time off, commuter benefits, and “Summer Fridays” (half-days every Friday between Memorial and Labor Day)…and so much more.
The LVMH family. Sephora’s parent company, LVMH, is one of the largest luxury groups in the world, providing support to over 70 brands such as Louis Vuitton, Celine, Marc Jacobs, and Dior.

Working at Sephora’s Field Support Center (FSC)
Our North American operations are based in the heart of San Francisco’s Financial District, but you won’t hear us call it a headquarters – it’s the Field Support Center (FSC). At the FSC, we support our stores in providing the best possible experience for every client. Dedicated teams cater to our client’s every need by creating covetable assortments, curated content, compelling storytelling, smart strategy, skillful analysis, expert training, and more. It takes a lot of curious and confident individuals, disrupting the status quo and taking chances. The pace is fast, the fun is furious, and the passion is real. We never rest on our laurels. Our motto? If it’s not broken, fix it!

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.

SEPHORA has been changing the face of prestige cosmetics since its debut in 1970s Paris. Sephora was acquired by luxury group Moët Hennessy Louis Vuitton (LVMH) in 1997 then launched stateside in 1998, and is currently home to 200 world-class brands - including its own private label, SEPHORA COLLECTION. Sephora's curated assortment features more than 14,000 products including makeup, skin care, perfume, hair care, body, professional tools and more. Sephora is the beauty education hub, offering consultations at the Beauty Studio, a variety of complimentary classes, one-on-one service from Personal Beauty Advisors, and exclusive retail technology SKINCARE IQ, COLOR IQ, and FRAGRANCE IQ. Sephora is an international force in beauty, and its award-winning website and ever-growing presence on social-media make it the world's premier digital beauty destination.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland
Job Segment: Field Service, Project Manager, Manufacturing, Technology