The Finance Department Intern is responsible for providing general administrative and clerical support to the Finance Department, including accounts payable, treasury and payroll.
Daily filing of Accounts Payable files to vendor folders
Daily scanning of invoices to applicable project/restricted funding folders
Weekly filing, shredding and archiving of Treasury documents
Filing of payroll documents
Daily retrieval and distribution of invoices from shared global site
Organize and implement annual move and archiving of prior year files to on-site storage
Assist with pulling of selections for annual audit
Act as liaison with off-site storage companies for management of financial records
Stock the copy room and order supplies as needed
Special projects as assigned by Administrative Assistant Requirements:
Availability 12 to 15 hours per week
Ability to work as part of a team and to use professional discretion with confidential and other sensitive information.
Strong organizational skills and ability to meet deadlines
Competent with Microsoft Office and PC computers and willingness to learn other applications as necessary.
Ability to work with a variety of people and projects, assessing priorities and managing competing demands.
Ability to lift and move file boxes
Understanding of customer relations with emphasis on the services that Finance provides to internal and external clients