Graduate Admission Coordinator

Princeton University - Princeton, NJ4.3

The Graduate School seeks an admission coordinator for graduate admission. The successful candidate should have excellent written and verbal communication skills, experience in producing high-quality documentation, possess the ability to work quickly and efficiently in a complex technical environment, and be able to juggle multiple priorities and deadlines in a timely manner.

Graduate admission receives roughly 10,000 applications each year and this position will be responsible for building communication plans to prospective applicants, campus partners, and newly admitted applicants. The admission coordinator is also responsible for developing hard copy training manuals and on-line references materials for CollegeNET users and faculty reviewers and documenting procedures for admission processes in an accurate, detailed and timely fashion to accommodate deadlines and a tight admission meeting schedule.


Major Areas of Responsibility:
Create and maintain communication plan for applicants through the various stages of admission process.
Evaluate and maintain admission section of website.
Review and update handbooks and other documentation annually with input from team members.
Review survey data and prepare annual report for admission outreach.
Prepare final application summaries of the applicants put forth for admission.
Assist in preparation of admission offers. Proofread all correspondences to admitted applicants including financial information.
Evaluate the nondegree process, related communications and documentation, implementing recommended changes.
Maintain all nondegree correspondence and track application materials and approval requirements.
Provide administrative support to applicants, and prospective applicants, faculty, graduate administrators and others regarding admission policies and procedures.
File documents, prepare reports, input application information and perform other tasks necessary to maintain the effective operations of the office.
Assist with responding to email inquiries and take action on additional application materials.
Support the Dean and Administrative Manager as needed.


Position requires:
Bachelor’s Degree
3-5 years’ experience in developing procedural documentation such as training manuals and on-line help.
Excellent writing/editing and verbal communication skills, with experience developing and implementing communication strategies.
Experience in developing, evaluating, and editing content, structure, and format for a range of written materials.
Ability to communicate positively and effectively with individuals at all levels both within and outside the university community.
Ability to organize time efficiently and prioritize workload; adept at problem solving, excellent attention to details and possess sound judgement and discretion when handling confidential information.
Proficieny in Moscrosft Office, such as Word, Excel, and Outlook. Must have the ability to learn other software package and should be adaptable to ongoig changes in technology and procedures.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade
ADM, 020
Standard Weekly Hours
Eligible for Overtime
Benefits Eligible
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Valid Driver’s License Required